Division Administrative Assistant
Division Administrative Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Simply Put A Great Place to Work
Benesch is a growing multi-disciplined planning engineering and professional services firm. We enhance infrastructure and communities across the country creating spaces and providing connections in ways that make a difference.
We pride ourselves on being nimble enough to remain responsive to client needs yet large enough to offer exceptional bench strength. As a member of our team youll have an opportunity to draw from those resources when you need them and likewise contribute your expertise when you have something to share.
At Benesch we are looking for candidates with varied backgrounds and worldviews. We are committed to offering an inclusive work environment where everyone feels valued and respected. Statistics show that women and underrepresented groups are less likely to apply for a position if they dont meet 100% of the qualifications. If this statement resonates with you dont be so hard on yourselfapply for the job!
Division Administrative Assistant
Our Charlotte team is looking for a Division Administrative Assistant! This position will be accountable to the Division Manager. Projecting a professional attitude appearance as well as excellent verbal communication skills and utilization of Microsoft Suite software is a must. The position is part-time (32 hours/week) but applicants seeking full-time employment will also be considered.
Location
This position will report to our Charlotte office 4 days a week.
The Impact You Will Have
- Prepare and assist with the preparation of correspondence reports and materials for publications and presentations
- Perform data entry and maintenance of client relations management database (Deltek VantagePoint)
- Coordinate and track potential client engagement interaction and follow up activities
- Set up and coordinate client-related activities outings meetings and conferences as required (e.g. arranging meeting space coordinating logistics equipment catering etc.)
- Plan and coordinate office events and internal meetings
- Attend internal and project meetings to support management or the project team as requested
- Coordinate and manage travel arrangements as required
- Manage pool vehicle inventory and schedule/coordinate service as needed
- Coordinate with and provide administrative support to Division Regional and corporate staff as requested
- Coordinate with staff to assist with project budgeting and invoicing activities
- Provide project support to Project Managers
- Accountable for organization of common space; tracking and ordering of office supplies and overall support of office efforts/logistics
What You Will Need
- Experience working in the A/E/C or Professional Services Industries preferred
- Advanced skill and knowledge of Microsoft Office products (primarily Word Excel Outlook Teams and SharePoint)
- Advanced writing editing proofreading and review skills to create professional documents
- Aptitude to work independently as well as in a professional office environment
- Familiarity with Deltek Vision is preferred but not required
- Experience with NCDOT CDOT and/or local governments is preferred but not required
- Prior experience with budgeting and invoicing preferred butcandidates with excellent Microsoft Suite skills and eagerness/willingness to advance are encouraged to submit for this position
#LI-MF1
Explore the Benefits of Working at Benesch!
At Benesch we prioritize the health and wellness of our employees understanding that their well-being is crucial for both personal and professional success. We offer a range of benefits for eligible employees including insurance retirement plans and wellness programs. Our Total Rewards package is designed to support a healthy lifestyle and can be customized to meet the needs of our employees and their families. Click here to learn more about some of the benefits of working at Benesch!
Professional Development
- Opportunities for management and leadership development at all levels including executive coaching and leadership development for Team Leaders Group Managers Division Managers and Executive Leaders
- Tuition reimbursement for job-related courses
- Ongoing professional development through resources like Red Vector LinkedIn Learning technical team meetings knowledge-sharing training sessions
- Personalized training and career development plans with your manager
- Funding for training committee work professional organization memberships and licenses/certifications
- Support for active participation in professional organizations to foster leadership and community engagement
Retirement Benefits
- Access to valuable retirement planning tools education and individual meetings with plan advisors at no charge
- Potential for Benesch to contribute up to 9% of your gross compensation to your retirement plan (5% profit-sharing contribution to your 401(k) plan regardless of your own contributions & 80% match on your contributions up to a maximum company contribution of 4%)
Work/Life Balance
- Flexible work schedules and hours including work-from-home options (dependent on the role)
- Generous Paid Time Benefits (PTB) that increase with your career
- Immediate use of annual PTB; no accrual needed with the ability to bundle time-off plans for extended vacations or life events
- Ten days of paid parental leave for birth adoption or foster placement
Employee Engagement
- At Benesch we encourage our team members to extend their impact beyond their core responsibilities. Join our employee resource groups and committees to enhance your work-life balance and contribute to our community-focused initiatives. We support a variety of programs including community service student scholarships and matching gift opportunities reflecting our commitment to a vibrant and diverse workplace.
If you are based in California we encourage you to read this important information for California residents linked here.
Benesch is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants in all protected groups including veterans and individuals with disabilities or other status protected by federal state and local laws.
Know your Rights: Workplace Discrimination is Illegal
We will be accepting applications on an ongoing basis until a candidate is found.
Benesch is committed to working with and providing reasonable accommodation to applicants with a physical disability or other impairment.
If you are limited in your ability or are unable to access Beneschs Careers website due to a physical disability or other impairment you may request a reasonable accommodation by emailing. This option is only available to those in need of an accommodation due to a disability or other impairment. Please do not use this as an alternative method for general inquiries or status on applications as you will not receive a response. Reasonable requests will be responded to as soon as possible on a case-by-case basis.
Recruiters or staffing agencies: Benesch is not obligated to compensate any external recruiter or search firm who presents a candidate their resume or profile to a Benesch employee without a recent current and fully executed agreement on file. Please direct all communications to the HR team at
Employment Type
Full Time
