Archives Assistant
Archives Assistant
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Job Description
DEPARTMENT OF CHILD SAFETY
The Arizona Department of child Safety (DCS) is a social and human services agency whose mission is to successfully partner with families caregivers and the community to strengthen families ensure safety and achieve permanency for all Arizonas children through prevention services and support.
ARCHIVES ASSISTANT
LEGAL SERVICES ADMIN
1818 E Sky Harbor Circle North Phoenix AZ
Salary: $15.0150 HRLY/$31231.20 Salary
Grade: 15
Closing Date: June 13 2025
This position supports the Retention Center for the Child Safety Support Administration (CSSA) and is responsible for distributing and handling closed records case files for all five Department of Child Safety (DCS) regions (Northwest Northeast Maricopa West Maricopa East and South).
The State of Arizona strives for a work culture that affords employees flexibility autonomy and trust. Across our many agencies boards and commissions many State employees participate in the States Remote Work Program and are able to work remotely in their homes in offices and in hoteling spaces. All work including remote work should be performed within Arizona unless an exception is properly authorized in advance.
- Distributes and handles closed records to ensure retention schedules are being followed.
- Prepares closed document forms for the purpose of coding organizing or indexing information according to agency and/or division/section procedures.
- Provides effective customer service to internal/external customers. Interacts with staff from the Arizona State Library and Archives. Coordinates transfer of appropriate records to State Records Center and State Archives. Authorizes all transactions and coordinates disposal of appropriate records.
- Provides assistance and information to all field units offices and agency managers that request information/assistance for problems relating to records management.
- Attends office meetings completes all mandatory training and attends all necessary trainings. Supports the DCS management system/Arizona
- Management System (AMS) by updating huddle boards charts etc.
- Other duties as assigned as related to the position.
Knowledge of:
- Basic office equipment including personal computer fax copier and telephone
- Numerical/Alphabet sequences
Skills in:
- Legible penmanship
- Verbal and written communication
- Establishing and maintaining interpersonal relationships
- Organization and time-management
- Providing excellent customer service
Ability to:
- Follow instructions
- Analyze and establish priorities
- Distribute a variety of closed case records
- Review and respond to records request in a timely manner
- Learn records management record keeping inventory control procedures/practices federal/state laws regulations policies and procedures/practices regarding retention schedules
N/A
Must be able to secure and maintain clearance from DCS Central Registry.
This position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
The State of Arizona provides an excellent comprehensive benefits package including:
- Affordable medical dental life and short-term disability insurance plans
- Top-ranked retirement and long-term disability plans
- 10 paid holidays per year
- Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
- Sick time accrued at 3.70 hours bi-weekly
- Deferred compensation plan
- Wellness plans
By providing the option of a full-time or part-time remote work schedule employees enjoy improved work/life balance report higher job satisfaction and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page
Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting or by email at. Requests should be made as early as possible to allow time to arrange the accommodation. Should you have any further questions regarding the interview process you can reach out to a member of our recruitment team at or by email at. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.
Employment Type
Full-Time
