Student Assignment Services (SAS)

SPRINGFIELD PUBLIC SCHOOLS

Springfield Massachusetts

TITLE:Student Assignment Services (SAS)Specialist

DEPARTMENT:Student Assignment Services(SAS) Center 91 School Street

START DATE: July 1 2025

ANNUAL SALARY:$48154.00 (General Funds)

SCHEDULE:Full-Time 37.5 hours per week some evenings and weekends required

GENERAL SUMMARY:

TheSpecialist is responsible for facilitating theregistration of new and returning students to Springfield Public Schools and disseminating information on the policies procedures and practices of the Springfield Public Schools to stakeholders.

ESSENTIAL DUTIES & RESPONSIBILITIES

The above position is illustrative of the tasks and responsibilities. It is not meant to be all inclusive of every responsibility. The description does not constitute an employment agreement between the Springfield Public Schools and the employee and is subject to change by the Springfield Public Schools as the needs and requirements of the change of the job.

• Process the registration of students entering the Springfield Public Schools (SPS) following the appropriate federal state and district regulations and guidelines
• Ensure the appropriate collection of required documentation for registration following the appropriate federal state and district regulations and guidelines
• Inform and assist enrollees with documentation required for student registrations
• Assign students to appropriate schools in accordance with SPS policies
• Request student records from previous schools/ districts for incoming SPS students
• Update database when custody changes and/or court records deem necessary
• Answer and return phone calls and read and respond to emails in a timely and professional manner
• Welcome families to the SAS Center by guiding and supporting them with their needs
• Facilitate issuance of youth work permits
• Prepare various communications for dissemination to applicable SPS stakeholders
• Work with various computer applications including Word PowerSchool andOutlook
• Responsible for maintaining a welcoming and efficient work environment by ensuring proper organization of time and space
• Work in collaboration with SAS teammates and otherSAS Center departments to support daily operations of the center
• Provide resources and data to assigned zone schools
• Provide stakeholders with oral/written translation(s) as needed or required
• Work to maintain and improve the overall internal and external image of the district SAS Center and schools
• Perform other duties as designated by SAS administration

MINIMUM JOB QUALIFICATIONS

Education and Experience

• Relevant associates degree required or educational requirement may be substituted for at least 3 years of experience in relevant field
• Responsible for specializing in a particular function or operational effort

KNOWLEDGE and ABILITIES

• Knowledge of Springfield Public School district processes policies and procedures
• Knowledge of different areas of grade levels (grades credits and discipline)
• Knowledge of students needs including Individual Education Plans and 504s
• Ability to handle common inquiries or complaints
• Ability to respond to questions from students faculty staff and visitors
• Ability to establish and maintain constructive and cooperative interpersonal relationships with staff peers supervisors or managers in the work unit as well as with staff of outside entities and other individuals as applicable to the essential duties and responsibilities
• Ability to provide positive and effective customer service
• Ability to adapt to and accommodate new methods and procedures
• Ability to work independently or as a member of a team
• Utilize listening skills work under pressure address conflict and solve problems
• Ability to read analyze and interpret standard policies procedures and regulations
• Ability to effectively present information using attention to detail and accuracy
• Ability to exercise good judgment set priorities and meet deadlines
• Ability to operate standard office equipment such as a computer keyboard monitor copies scanners and telephone
• Ability to interact with and support members of diverse populations

PHYSICAL REQUIREMENTS

Exerting up to 10 pounds of force occasionally a negligible amount of force frequently and/or or constantly having to lift carry push pull or otherwise move objects including the human body.

WORKING ENVIRONMENT

This position requires employees to be in an indoor office environment. Employees are often exposed to individuals who are rude or irate and sometimes exposed to individuals with known violent backgrounds or communicable diseases.

ADDITIONAL INFORMATION

• Bilingual ability (written and oral) a plus
• Willing to work a schedule which coincides with the operational needs of the Student Assignment Services Center
• Overtime is required during busy season(s)

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. The list is not all-inclusive and may be supplemented as necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

If you BELIEVE we have a place for YOU on our team! Come work for us!

About our District

Springfield Public Schools is a cultural gem in Western Massachusetts that is committed to providing a learning environment that opens the doors of infinite possibilities to our amazing students and staff. We strive to equip each of our approximately 24000 students with learning experiences that enhance their knowledge and critical thinking skills. We are the 3^rdlargest district in Massachusetts. Our district has over 44 languages spoken and over 60 countries represented by both students and staff. We foster a positive and professional environment in our schools and worksites where people feel valued respected supported seen and heard. Our students and staff share their ideas and perspectives learning from and appreciating each other. We are a district that is committed to equity and excellence.

Join a team that Empowers Educators

In addition to offering competitive salaries and benefits we provide numerous cutting-edge professional development opportunities for all staff. We let our data shape the professional development of the district therefore it is relevant and actionable. We support our teaching staff with mentors such as instructional leadership specialists and effective educator coaches to work with them throughout the year in lesson planning data analysis and management. Our district offers career advancement opportunities and is invested in Grow our Own and educational pipeline programs. These programs help our staff achieve a college degree or lead to certification pathways.

If there is something that you would like to know specifically about the position that you are applying for or assistance with matching your skills to a position Carmen Molina-Figueroa will be happy to assist you at.

The Springfield Public Schools is committed to maintaining a work environment free from discrimination on the basis of race color religion national origin sex gender identity sexual orientation genetic information pregnancy or pregnancy related conditions ancestry age disability or military service as defined and required by state and federal laws. Additionally we prohibit retaliation against individuals who oppose discrimination and harassment or who participate in an equal opportunity investigation. The Springfield Public Schools is committed to maintaining a learning environment free from discrimination on the basis of race color sex gender identity religion national origin sexual orientation disability or homelessness.

NONDISCRIMINATION EMPLOYMENT STATEMENT

The Springfield Public Schools does not discriminate in employment on the basis of race color religion national origin sex gender identity sexual orientation genetic information pregnancy or pregnancy related conditions ancestry age disability veteran status or marital status.

NOTICE OF SEX NONDISCRIMINATION

Springfield Public Schools does not discriminate on the basis of sex and prohibits sex discrimination including sexual harassment in any education program or activity that it operates as required by Title IX and its regulations including in admission and employment.

Inquiries about Title IX may be referred to the Springfield Public Schools Title IX Coordinator the U.S. Department of Educations Office for Civil Rights at or both.

The Springfield Public Schools Title IX Coordinator is Katie OSullivan Senior Administrator of Human Resources 1550 Main Street Springfield MA 01103 ext. 55428.

Springfield Public Schools sex nondiscrimination policy and grievance procedures can be located on the Springfield Public Schools website report information about conduct that may constitute sex discrimination or make a complaint of sex discrimination under Title IX please refer to