Accounts Payable Specialist
Accounts Payable Specialist
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Job Description
Join Our Team and Make a Difference in Higher Education!
At the System Administration office at the University of Colorado we are dedicated to building a workplace where everyone feels valued supported and empowered to thrive. Our office is committed to fostering a culture where employees find community a sense of belonging and the opportunity to contribute meaningfully to our mission and purpose.
By joining our team youll have a direct impact on shaping the future of higher education. In addition to the Office of the Board of Regents the University of Colorados system administration includes 19 units that provide essential services to CUs campuses in Aurora Boulder Colorado Springs and Denver as well as the Office of the President. While not a part of any one campus we are proud to serve in the centralized office for the University system. Together we ensure CU continues to deliver outstanding education groundbreaking research and valuable service to our communities.
We believe in creating an environment where the unique experiences and perspectives of everyone are embraced enriching the work we do and the strategic outcomes we pursue. If youre passionate about making a difference contributing to a dynamic team and supporting a mission that matters we encourage you to apply and be part of our journey. Learn more about CU System Administration.
Position Summary:
The University of Colorados (CU) Procurement Service Center (PSC) is one of the leading higher education procurement offices in the nation. With multiple national awards and recognitions the PSC is dedicated to using technology to enhance the Universitys programs and create efficiencies within policies. The PSC supports the entire CU community which includes four campuses plus system administration. The PSC serves the University of Colorado through leadership of high-quality services related to spend management contracting procure-to-pay and travel management activities supporting the Universitys mission of advancing research and knowledge and state-of-art health care.
The role of the PSC is to be a center of excellence that delivers easy-to-use reliable and value-added procurement activities with outstanding customer service. Through collaboration innovation and technology the PSC supports the Universitys vision of expanding student success diversity and the local economy.
The Payable Services work unit exists to assure prompt timely and accurate disbursement of university funds as they relate to the University business expenses (except regular payroll expenses) and to process all payments through the Universitys e-procurement system (CU Marketplace) Concur Travel & Expense and PeopleSoft systems. All disbursement vouchers must be reviewed for University of Colorado Fiscal Procedures and IRS reporting.
This Payable Specialist position provides a variety of professional accounting services in support of the activities of the Payable Services Division. This position is responsible for daily processing of invoices ensuring accuracy and compliance with policies and procedures. This position is also responsible for the reconciliation of supplier statements. In addition this position also audits and approves expense reports. The ability to communicate effectively with university stakeholders and suppliers (payees) who are involved in the payment process is integral to the success of the Payable Specialist.
This position reports to the Payable Services Manager and is exempt from the State of Colorado Classified Staff System. This position is anticipated to last approximately three years. Continuation beyond that period may be considered based on departmental needs and funding availability. Employment remains at will and either the employee or the university may terminate the employment relationship at any time with or without cause or notice.
Where You Will Work:
Hybrid this role will be primarily remote with intermittent requirements to go in office as needed.
Equal Opportunity Statement:
CU is an Equal Opportunity Employer and complies with all applicable federal state and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity and we encourage individuals from all backgrounds to apply including protected veterans and individuals with disabilities.
Duties & Responsibilities:
Duties and responsibilities of the position include but are not limited to:
Invoice Processing/Payment Compliance
- Audit vouchers to ensure the payment requests are strictly in accordance with University of Colorado Fiscal Procedures policies and procedures adopted by CU and include the proper documentation and required approval signatures then process for payment
- Audit and approve employee and non-employee reimbursements in the Concur Travel & Expense system
- Resolve problem invoices credit memos etc. through communication with suppliers departments and buyers to determine the best resolution
- Review and research supplier statements to resolve outstanding invoices
- Communicate and educate departments and suppliers on procedures and processes needed to get payment made and or receive credits when needed
Miscellaneous Duties
- Educate departments suppliers and individual users in proper processes and procedures to ensure the timely processing of invoices
- Prepare journal entries as needed for incorrect speed type and/or account codes used in error while processing
- Prepare internal corrections for any incorrect processing of incorrect purchase order/standing purchase order (PO/SPO) or PO line.
What We Offer:
Salary: The anticipated hiring salary has been established at $57000 per year.
CU System Administration takes into consideration a combination of the selected candidates education training and experience as it relates to the position as well as the positions scope and complexity internal pay equity and external market value when determining a salary level for potential new employees.
Benefits: With our unparalleled range of benefits including top-notch healthcare comprehensive wellness programs enriching professional development and a dynamic work-life balance we ensure your holistic growth and happiness.
- No-cost or low-cost medical & dental plan options some inclusive of IVF assistance.
- Disability Life Vision Insurance options.
- Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay a 401k or 403b plan and a 457 deferred compensation plan.
- Pre-tax savings plans such as Health care and Dependent care flexible spending accounts.
- Embrace a healthy work-life balance with ample sick and vacation leave along with at least 12 paid holidays. This includes a dedicated week off for winter break.
- 6 weeks of parental leave to adjust to the joys of parenthood.
- A tuition benefit program for you and/or your dependents.
- Free RTD EcoPass and Free Onsite Parking at our 1800 Grant Street Office.
- Many additional perks & programs with the CU Advantage.
Additional taxable fringe benefits may be available.
For more information on benefits programs please review our Comprehensive Benefits Guide.
Qualifications:
Minimum Qualifications:
Please ensure your resume includes any and all relevant experience to be accurately assessed against these qualifications. You must meet all minimum requirements listed at the time of application to be considered for this role.
- Bachelors degree from an accredited institution of higher education or equivalent professional experience (professional experience may be substituted for the educational requirement on a year-for-year basis)
- One (1) year of finance or accounting experience related to the work performed
Preferred Qualifications:
- Two (2) years of finance or accounting experience related to the work performed
- Work experience with PeopleSoft Concur and JAGGAER software systems
- Experience working with or in government or a higher education institution
- Experience using Artificial Intelligence (AI)-driven solutions in support of customers and business operations
Knowledge Skills and Abilities:
To be successful in this position employees will need to know the following:
- Knowledge of customer service principles and best practices including customer needs assessments meeting quality service standards and evaluating customer satisfaction
- Customer service skills including the ability to actively listen address customer needs defuse tense situations and maintain an open flexible and friendly demeanor
- Collaboration skills including the ability to work with others from different areas and backgrounds to reach a common goal
- Computer skills including the ability to utilize Microsoft Office programs (i.e. Word Excel PowerPoint Outlook etc.) and learn and experiment with new software and systems
- Interpersonal skills including the ability to facilitate interaction communication and teamwork between others
- Oral written and listening communication skills including the ability to accurately interpret what others are saying and convey messages information concepts and details accurately and clearly
- Organizational skills including the ability to set and meet goals and deadlines manage appointments create schedules coordinate and facilitate meetings and make decisions
- Analytical and problem-solving skills including the ability to examine and summarize data and trends in order to resolve issues and produce results
- Evaluative skills including the ability to assess information for reliability validity and relevance
- Critical thinking skills including the ability to identify problems questions and assumptions; establish significance; and understand logical connections between ideas
- Ability to work under pressure manage multiple concurrent and competing tasks and responsibilities and adapt to changing priorities while maintaining personal effectiveness
- Ability to prioritize work meet deadlines and stay on task when completing special projects and daily assignments
- Ability to work independently with minimal supervision and reliable professional judgment as well as collaboratively with a team to achieve desired results
- Ability to maintain a strong work ethic positive problem-solving attitude and enthusiasm for the work performed
- Ability to self-start and take initiative in completing daily tasks and special projects
- Ability to focus on activities that have the greatest impact on meeting work commitments
- Ability to establish and maintain partnerships with a variety of internal and external constituencies
- Ability to communicate and work effectively with individuals from diverse backgrounds cultures and ages
- Ability to deliver a high level of commitment to customer service
- Ability to respond to requests in a timely manner
- Ability to present oneself professionally in appearance demeanor and effort
- Ability to effectively collaborate with team members in-person and remotely
- Ability to utilize AI solutions to assist or perform business operations
- Knowledge of AI ethics and data privacy considerations in the workplace
- Knowledge of natural language prompting (NLP)
- Ability to produce content ideate edit and perform analysis
- Knowledge of the business and organizational structure of CU
- Knowledge of standard accounting principles processes and best practices
How to Apply:
For full consideration please attach the following as separate documents to your application:
- A cover letter identifying the job specific minimum qualifications you possess
- A resume including any and all relevant experience to be accurately assessed against the qualifications listed in the posting.
Please ensure you check the Job Specific Attachments box next to each document on the Required Documents page of the application for the appropriate documents to be attached.
Per the Colorado Job Application Fairness Act you are not required to provide your date of birth dates of school attendance or dates of graduation on your resume or cover letter. If an application requires additional materials such as a transcript or certification you may redact identifying information relating to your date or birth dates of school attendance or dates of graduation.
When to Apply:
For full consideration completed applications must be submitted byJune 13th 2025. Reference checking is a standard step in our hiring process. You may be asked to provide contact information including email addresses for up to five references as part of the search process for this position. *Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered.*
Sponsorship Statement:
We are unable to sponsor applicants for work visas for this position.
Background Check Statement:
The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check and when appropriate a financial history motor vehicle history and/or fingerprinting background check. The Immigration Reform and Control Act requires that a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.
ADA Statement:
We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: .
Required Experience:
Unclear Seniority
Employment Type
Full-Time
