Executive Assistant
Executive Assistant
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Job Description
About Us:
- If youre looking for an opportunity to transform the lives of poor and homeless men women and children in your community we may have a job for you.
- Since 1972 Metropolitan Ministries has been providing life-changing solutions for those who are homeless and at risk of becoming homeless in Tampa Bay.
- We are a grassroots donor and volunteer-fueled community nonprofit. At Metropolitan Ministries we serve families in Hillsborough Pinellas Pasco Polk and Hernando counties with compassion practical help and a willingness to make a huge difference.
What we offer:
Salary: $48000 - $50000
Group health vision and dental coverage at affordable rates along with family coverage if you choose to purchase it.
Preventative care is 100% covered (free) on all plans.
PTO is offered to full-time and part-time employees.
11 days of PTO and 10 paid holidays annually.
Option to participate in the 401K plan with employer match.
$15000 in employee Life Insurance paid for by Metropolitan Ministries.
Employee Assistance Program
Option to participate in supplemental group insurance plans at affordable rates.
Tuition reimbursement program
Training and career development.
Discounted membership at the YMCA.
Job Functions:
The Executive Assistant supports all functions of the Executive Office and will be a support resource to any C executive. This role will include exposure to board members major donors and other potentially high profile guests requiring a high level of confidentiality and discernment. A successful candidate for this role should be strong in organization skills technology and interpersonal chemistry.
Essential Responsibilities:
- Coordinate arrangements meetings and/or conferences as assigned by members of the Executive team including C-suite members.
- Drive timely communication of events meetings and updates to Dignitaries Board and VIPs on behalf of the CEO.
- Correspond with board members major donors or throughout the organization as requested.
- Coordinate scheduling compilation and distribution of agendas materials and minutes for Board and subcommittee meetings in timely manner.
- Responsible for hospitality and other meeting logistics including virtual access to meetings for Trustees.
- Maintain accurate and current rosters for Board members and Board subcommittees.
- Utilize organizationally adapted technology such as soft phone platform Office 365 including One Drive Sharepoint Teams Concur and the Office product suite.
- Compile proofread and revise drafts of documents and reports.
- Perform accurate research and analysis as requested online or in the donor database (CRM).
- Daily record keeping and filing of documents.
- Prepare reports presentations and correspondence accurately and swiftly.
- Create and organize information and generate reference tools for easy use.
- Answer and screen telephone calls and respond to emails messages and other correspondence on behalf of the executive team as requested.
- Operate and maintain office equipment.
- Manage busy calendar meeting coordination also including travel arrangements when applicable.
- Professionally greet and receive all guests including but not limited to Board members donors clients and employees.
- Ensure efficient and effective administrative information and assistance.
- Supervises and directs volunteers and interns when applicable.
- Supports MM special events the Holiday Center and team in other tasks as assigned.
- Meets personal goals and actively contributes to the achievement of team and organization targets/goals as stated within established organizational and departmental KPIs and in the annual plan.
Education and Experience:
Certificate or Associates Degree in Business or Related Field. Degree in Business Administration preferred. Five years of experience in an executive support role. Experience with Virtuous CRM preferred.
Skills Requirements:
Exceptional administrative and clerical skills. Ability to multi-task and work well under pressure in a fast-paced environment. Should be organized have superb research skills and must be exceptional communicators with a keen interest in providing reliable and accurate support to executives and management while working with confidential information.
Incredible problem solving and office coordination skills and exhibit excellent time management. Methodical thinker with detailed research proficiencies. Thorough understanding of clerical and secretarial principles. Strong knowledge of databases and tracking systems. Fantastic organizational skills and detail oriented. Ability to work under pressure and meet deadlines. Brilliant written and verbal communication skills. Proficient in Microsoft Office and business communication software.
Physical Requirements:
Ability to stand and sit for long periods of time. Ability to walk and climb stairs and to lift 20 lbs. Hearing and speaking ability which allows for effective oral communication of information; physical emotional and spiritual stamina to handle job-related issues and stress.
Other:
Must demonstrate legal authorization to work in the United States. Must pass applicable pre-employment background screening procedures. Ability to accommodate a flexible work schedule during strategic and holiday periods of the year including weeknights weekends and particularly Thanksgiving and Christmas Day.
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.
We are committed to creating a diverse and welcoming workplace that includes partners with diverse backgrounds and experiences. We believe that enables us to better meet our mission and values while serving individuals throughout our local communities. People of color women LGBTQIA Veterans and persons with disabilities are encouraged to apply.
Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal state and local ordinances.
Metropolitan Ministries is committed to offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to a disability please contact us at or via email at
Employment Type
Full Time
