Residential Real Estate Assistant

Birketts is a full service UK Top 50 law firm. With a heritage spanning 160 years we have more than 700 lawyers and legal professionals based in Bristol Cambridge Chelmsford Ipswich London Norwich and Sevenoaks. We advise businesses government and public sector organisations and individuals in the UK and internationally across four principal practice groups: Real Estate Corporate Services Dispute Resolution and Private Client.

We are defined by our Next Level Law proposition. We work with our clients as a proactive partner horizon scanning and thinking ahead to the changes challenges or opportunities that they may face.

Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do. RollOnFriday recently ranked us as the 5th best law firm to work at in 2024.

With our ambition to succeed comes a strong desire to make a positive contribution to the communities we serve and we are committed to delivering the objectives set out in our ESG strategy. Diversity plays an integral part in all that we do with female partners comprising 40% of our partnership.

Our Residential Real Estate team is dynamic and fast growing with an entrepreneurial flare.

We have 65 team members across six offices with Sevenoaks being the most recent addition.

Despite being such a large team spread across five counties and the capital we have a unified vision and shared culture which allows our team members to thrive and achieve their goals.

We have a vacancy for a forward-thinking residential property assistant to join the practice.

To work as part of a very busy and rapidly growing Residential Real Estate team to provide professional support to fee earners.

• Effectively liaise with staff from other departments and external contacts as required
• Accurately maintain and update client and other relevant contact details on the firms database
• Process all standard residemtial property forms including client questionnaires money laundering forms etc
• Assist in maintaining compliant and accurate file management and office systems
• Develop and maintain a good level of understanding of firm policy and process
• To carry out photocopying and scanning in accordance with the firms paper-lite and clear desk policies
• To proof read all work checking for spelling and grammar
• Diary management processing of expense claims and attending to travel and other business development arrangements
• Prepare report bundles both electronically and manually
• Prepare completion statements and accounts forms
• Schedule and manage deeds to ensure records are kept up to date
• Immediately clarify instructions from fee earners should they be unclear or if deadlines are not made explicit
• Proactively support other secretaries within the team and provide cover as and when necessary
• Ensure that work is completed to a high standard and meets the required deadlines
• Expert in a variety of software packages such as Microsoft Word Outlook and Excel to produce correspondence documents and ensure relevant documentation is produced to a high standard to meet clients and fee earners expectations and deadlines;
• To format paginate number and present documents in Birketts LLP house style
• Use the HMRC and HMLR portals for submitting Stamp Duty Land Tax returns and HM Land Registry applications

• Positive and professional approach
• Attention to the small details
• Show initiative when responding to queries and actively try to seek solutions to problems
• Support and build working relationships with the other secretaries
• Self-motivated with an ability to use own initiative
• Reliable and well organised
• You will be able to efficiently and effectively under pressure and to deadlines
• Proven IT/typing skills
• The ideal candidate will be an enthusiastic team worker with previous residential property experience used to dealing with volume looking for an opportunity to join a dynamic market leading firm

At Birketts our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success development and wellbeing of our colleagues helping them achieve their goals and seize the opportunities that come with our growth. Alongside a flexible and inclusive work environment we offer the following core benefits:

• 25 days holiday (FTE) plus Bank Holidays
• Long Service holiday award 1 extra week every 10 years continuous service
• Private Healthcare with BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme (5% employer / 5% Employee)
• Staff Profit Share and Individual Performance Bonus Scheme
• Salary sacrifice (Pensions Staff Profit Share)
• Life Assurance - 4 x salary / Permanent Health Insurance
• Paid CSR Day
• Enhanced Maternity/Paternity Leave
• Subsidised gym membership
• Electric car scheme
• Agile/Hybrid Working Policy
• Dress for your Day Policy

note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.

Birketts is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age disability sex race religion or belief gender reassignment marriage or civil partnership pregnancy or maternity or sexual orientation.

We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all valuing the right mix of talent skills and potential. We welcome applications from a diverse range of candidates and selection for roles is based solely on individual merit.