Proposal Specialist
Proposal Specialist
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Job Description
Your ability to shift between coordination and strategy ensures each pursuit is handled with precision. Reporting to the Proposal Team Manager youll drive continuous improvement by refining proposal processes templates and tools. Youll help standardize practices across the team to boost efficiency and alignment with industry expectations. As a senior team member youll also mentor junior staff sharing best practices and fostering a collaborative growth-oriented environment.
Join our exciting pursuits team and support our dynamic operations group in Toronto today!
Essential Responsibilities:
- Lead and coordinate the full proposal lifecycle for EOIs RFQs and RFPs ensuring compliance with Ledcors standards client requirements and tight deadlines
- Collaborate with cross-functional teams to align proposal content with project goals integrating strategic win themes that highlight Ledcors value and differentiation
- Conduct compliance reviews and contribute expertise in strategic messaging content planning and narrative development to optimize scoring potential
- Tailor proposal content to client-specific needs and evaluation criteria using insights from strategy sessions to craft compelling and targeted responses
- Mentor and support proposal team members providing training onboarding and guidance to promote continuous learning and development
- Lead or support high-profile pursuits offering content review feedback and best practices while managing quality control and consistency across deliverables
- Maintain and enhance the proposal content library ensuring materials are accurate up-to-date and aligned with brand standards
- Drive continuous improvement by refining proposal processes tools and templates and collaborating with Marketing and Technology to enhance proposal impact
- Analyze proposal outcomes and lessons learned to improve future strategies and facilitate workshops or training sessions to share knowledge across the team
Qualifications:
- Minimum 6 years of experience in proposals marketing communications or project coordination/management
- 3 years focused on writing coordinating and preparing proposals for complex pursuits
- Proven ability to lead and coordinate high-profile proposals in the construction industry including experience with private and public procurement processes and alternative delivery models (P3 Design-Build Progressive Design-Build IPD)
- Strong background in business development and marketing within the AEC (Architecture Engineering Construction) sector
- Skilled in managing multiple proposals simultaneously with expertise in proposal planning prioritization and deadline-driven project execution
- Deep understanding of the full proposal lifecycle (EOIs RFQs RFPs) compliance standards and strategies to maximize scoring potential
- Advanced writing and editing skills with the ability to synthesize complex information into persuasive client-focused content under tight deadlines
- Proficient in visual design and publishing using Adobe Creative Suite (InDesign Photoshop Illustrator) and Microsoft Office (Word Excel PowerPoint Visio) to create brand-aligned proposals
- Experienced in using and improving digital tools for collaboration and content management (e.g. SharePoint Box Jungle Docs Salesforce Empower Microsoft Teams)
- Provide mentorship and onboarding support to junior team members while building strong cross-functional relationships to ensure cohesive strategically aligned proposals
Working Conditions:
- Minimum of 3 days per week in office with flexibility of 1-2 days working remotely
Additional Information
The Ledcor Group of Companies is one of North Americas most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.Our workplace culture has been recognized as one of Canadas Best Diversity Employers Canadas Most Admired Corporate Cultures and a Top 100 Inspiring Workplace in North America.
Our competitive total rewards package provides compensation and benefits that support your physical mental and financial wellbeing. We offer exciting challenging work with opportunities to develop your skills and knowledge.
Employment Equity
At Ledcor we believe diversity equity and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals regardless of race color religion sex national origin sexual orientation age citizenship marital status disability gender identity Veteran status or any other identifying characteristic are encouraged to apply.
Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment inclusion and belonging.
Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcors Inclusion and Diversity initiatives please visit our I&D page.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
