Facilities Manager - Maintenance Services

Department: University Housing
Appointment Type and Duration: Regular Ongoing
Salary: $70000 - $77000/year
Compensation Band: OS-OA07-Fiscal Year 2024-2025
FTE: 1.0

Application Review Begins

June 24 2025; Position open until filled.

Special Instructions to Applicants

To be considered for this position please include the following along with a completed application:
1 A current resume/CV and
2. A cover letter and
3. Names and contact information for three professional references one of which includes a current or previous supervisor/manager.

Department Summary

Student Services and Enrollment Managements mission is to build a diverse exceptional and inclusive campus community. The person in this role will work toward this mission in the following ways: Illustrate efforts at awareness and implementation with other individuals in the workplace; act as an advocate to assure efforts toward best practices including support of trainings and serving as a resource for inquiries; act as a supporter to implement policy and/or establish procedures or guidelines for their school/college or VP area/Division; and act as a supporter to implement and/or establish procedures or guidelines for the University.

University Housing a department within the Division of Student Services and Enrollment Management is committed to support student success by cultivating inclusive communities. Our goal is to provide a robust living experience through accessible and affordable state-of-the-art housing dining social and academic programs for the entire student body to develop community leaders innovators and change-makers who will enrich the future.

We value equity and inclusion responsibility and integrity innovation and learning and safety and security. University Housing staff work hard to incorporate these values into daily work and practices to ensure an excellent UO experience.

University Housing units which include Business Services Operations Dining Services Facilities Services Promotions & Student Recruitment and Residence Life. University Housing is a $100-million dollar educational and business department that is a self-sustaining self-liquidating agency of the University (receives no tuition or tax support for its operating budget).

Living on campus adds tremendous value for students and the University. Students who live on campus their first year have higher grades are retained at the University of Oregon at higher rates graduate at higher rates and graduate more quickly.

Position Summary

A key member of the University Housing Facilities Services leadership team this position reports to the Director of Housing Facilities Services. This position has primary responsibilities for the work management and supervision of Housing Facilities Trades and support staff. This unit provides maintenance and construction services in support of University Housing residence dining and kitchen facilities with secondary responsibility for providing Maintenance staff support for University Family Housing and Apartments.

As key member of the University Housing Facilities Services leadership team you will be playing a crucial role in maintaining and promoting a safe living and learning environment for residents and staff of University Housing in which a high level of trust and confidence by Housing residents staff management and the campus community is expected along with a strong focus on fiscal responsibility. You will also be developing your management skills by planning budgeting assigning and directing maintenance operations and capital and minor construction improvement projects.

University Housing Facilities is a 24/7 operation and this position supports the operation as a member of a scheduled On-Call Manager on duty rotation. As the Facilities Maintenance Manager you will be working cooperatively and collaboratively with various departments such as Campus Planning and Facilities Management Safety and Risk Services and other institutional stakeholders to ensure seamless integration and participation in construction repair and maintenance efforts. Additionally you will be collaborating with University and Housing Business Operations to solicit award oversee inspect and manage the financial and contractual closure of facilities work and services.

The primary duty of this position is to directly supervise and assign the work of professional level classified staff supporting Carpentry Paint Locksmithing Grounds Laborers and various support and service functions. This also includes management of additional temporary and student support staff. Provides oversight of integration operation performance management and optimization of building systems to maintain building safety functionality and efficiency. This position directs the work of contractor and vendor resources in the performance of the operation maintenance and change of occupancy services in University Housing residence halls and Dining Services. This position will be responsible for maintaining the Housing Fleet vehicle program.

This position ensures highly responsive cost-effective maintenance and customer service while adhering to project timelines and code compliance utilizing up-to-date industry standards and practices.

This position plans budgets assigns directs and documents scheduled preventative and corrective maintenance operations as well as capital and minor construction and improvement projects. Responsibilities include accomplishing building standards and safety inspections and surveys to gather and prioritize maintenance requirements. For work involving contractors and vendors this position is responsible for the preparation of statements of work specifications and schedules as well as collaboration with University and Housing Business Operations to solicit award oversee inspect and fiscally and contractually closeout facilities work and services. The following includes additional detail on some of your primary responsibilities:
Delegation delegating work assignments giving authority to work independently setting expectations monitoring delegated activities and providing accountability.
Management skills including staff planning decision making process improvement being present and available to staff at agreed upon schedule providing regular performance feedback developing subordinate skills and encouraging growth.
Customer service and quality management providing and expecting exceptional customer service looking for ways to promote quality and demonstrate accuracy and thoroughness.
Planning/organizing prioritizing and planning work activities using time efficiently and developing realistic action plans.
Judgement displaying a willingness to make decisions exhibiting sound and accurate judgment and making timely decisions.
Respectful workplace creating and maintaining a culture of respect and inclusion in which employees are valued communication is polite and courteous conflict is addressed appropriately and inappropriate behavior is addressed swiftly.

This position is responsible for providing input and managing the execution of an annual personnel supplies and services budget of approximately $2.5 million annually utilizing sound financial and oversight practices and decisions.

University Housing Facilities is a 24/7 operation. This position supports the operation as a member of a scheduled On-Call Manager on Duty rotation.

Minimum Requirements

4 years of facilities maintenance experience supervising journey or generalist staff in a large complex of commercial/institutional buildings.
3 years of experience with a minimum of one of the following areas: grounds maintenance custodial operations coordination painting carpentry electrical plumbing Heating Ventilation Air Conditioning (HVAC) or Refrigeration Systems maintenance/repair.

Professional Competencies

Ability to uphold ethical standards and work effectively with individuals from diverse backgrounds in support of an inclusive respectful and welcoming environment.
Ability to manage tasks where successful collaboration and coordination with other supervisors is essential due to operating conditions with an understanding of collaborative decision-making.
Ability to prioritize and evaluate multiple work requirements and/or projects simultaneously in accordance with life health safety housing resident customer and academic mission impacts and make sound strategic decisions.
Ability to communicate effectively in various situations and with a variety of constituents including via email group presentations and conducting productive meetings.
Knowledge of Windows based personal computer applications (e.g. MS Project Word Excel Outlook etc.) or comparable applications.

Preferred Qualifications

Bachelors degree in Facilities Management Construction Management or Business Administration.
Experience in university residential or higher education facilities especially in a setting where duties were performed as a member of a supervisory team serving diverse operations such as food service customer service and housing.
Experience in residential facility and property management including residence halls dining facilities apartments condominiums and single-family homes.
Experience working within a Computerized Maintenance Management System (CMMS)(AiM) or comparable systems.
Experience writing specifications and supervising maintenance projects ranging from $2500 - $1000000.
Experience supervising unionized employees and different collective bargaining units.
APPA Certified Educational Facilities Professional (CEFP).
Experience observing safety and security procedures using equipment and materials properly and ensuring employees do the same.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees including health insurance retirement plans and paid time off. For more information about benefits visit University of Oregon is an equal opportunity affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process please contact us at or .

UO prohibits discrimination on the basis of race color religion national origin sex sexual orientation gender identity gender expression pregnancy (including pregnancy-related conditions) age physical or mental disability genetic information (including family medical history) ancestry familial status citizenship service in the uniformed services (as defined in federal and state law) veteran status expunged juvenile record and/or the use of leave protected by state or federal law in all programs activities and employment practices as required by Title IX other applicable laws and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information related policies and complaint procedures are listed here.

In compliance with federal law the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at Experience:

Manager