Campus Secretary - Woodlake ES

JOB DESCRIPTION

Title

Campus Secretary

Department

Elementary Campus

Reports To

Campus Principal

Compensation

CIS 305

Days

226

Revised: 06/28/2023

PRIMARY PURPOSE:

Ensures the efficient operation of the school administration office provides clerical services for the schools administration staff and ensures the efficient file maintenance of the schools finance cash and budget accounts.

QUALIFICATIONS

Education and Certification Requirements

• High school graduate or GED equivalent
• Candidate must have satisfactory outcome of fingerprinting background check

Knowledge and Skills

• Proficient typing word processing and file maintenance skills
• Effective organizational communication and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets databases and do word processing
• Knowledge of basic accounting principles
• Ability to meet established deadlines

Experience

• Minimum one (1) year of verifiable secretarial experience

MAJOR RESPONSIBILITIES AND DUTIES:

(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities skills efforts or working conditions that may be assigned or skills that may be required.)

• Respect the confidentiality of the position
• Maintain the general office files
• Receive school money account for receipts prepare bank deposits write checks and maintain the accounts in the school activity fund where applicable
• Balance bank statements and records for audit
• Coordinate appointments for conference with principal assistant principal counselor and all teachers
• Receive and distribute mail
• Instruct and assist teachers and aides in the operation of office machines if needed
• Prepare materials for school distribution
• Prepare and keep such reports as may be required by the principal assistant principal district and other authority
• Greet visitors to the school in a professional and pleasant manner
• Answer office telephone and respond appropriately to request for information
• Maintain record of sick leave and prepares absence from duty forms and time sheets for custodial and paraprofessional staff
• Assist with the placement of substitute teachers as needed
• Assist with employee absence reports and records
• Type correspondence for all school staff
• Assist with checking in tardy students supplying them with a tardy slip
• Assist with the coverage of the clinic when the Health Aide (Nurse) is at lunch on break or unavailable
• Coordinate morning announcements aids the students in making these daily announcements. Make any necessary afternoon announcements
• Dispense supplies to all faculty members throughout the year
• Assist with supervising students on in school suspension
• Prepare all work orders in conjunction with the Lead Custodian
• Post and record all purchase orders and requisitions
• May assist with completing necessary forms for entering and withdrawing students
• May assist with keeping current list of students by room
• May assist with creating and maintaining all student cumulative records
• Must complete designated district technology proficiencies each year
• Perform other duties as assigned based on department needs
• Requires a basic knowledge of technology/computer skills
• Ability to use personal computer to access district programs emails and other resources
• Maintain a consistent professional demeanor and appearance
• Ensure compliance with the Texas Educators Code of Ethics
• Daily attendance and punctuality at work are essential functions of the job

Supervisory Responsibilities:

Monitors the work of the clerical aides and office help

Equipment Used:

• Office equipment personal computer printer calculator multi-line telephone software programs and peripherals copier fax and other equipment applicable to position
• Communication equipment radio communication equipment cellular telephone

Mental Demands:

• Ability to read concentrate communicate (verbally and written) interpret reason understand verbal instructions memorize coordinate compile compute
• Work with frequent interruptions and maintain emotional control under stress

Physical Demands:

• Frequent: Sitting standing walking climbing stairs and/or ramps balancing stooping kneeling crouching crawling pulling pushing reaching repetitive hand motions hearing speaking clearly visual acuity distinguishing colors driving traveling
• Occasional: Lifting light under 15 pounds

Environmental Factors:

• Frequent exposure to: temperature extremes (hot and cold) humidity extremes noise low or intense illumination vibration
• Occasional exposure to: biological hazards (communicable diseases bacteria insects mold fungi etc.)
• Work alone work prolonged or irregular hours

Nondiscrimination Statement:

The Judson School District considers applicants for all positions without regard to race color national origin age religion sex marital or veteran status the presence of a medical condition disability or any other legally protected status.