Billing Specialist (Billing Team Member) - CALGARY
Billing Specialist (Billing Team Member) - CALGARY
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Job Description
We are seeking a highly organized detail-oriented and experienced Billing Specialist to join our dynamic and collaborative Finance team. This is a key role within our North American operations responsible for managing the entire billing cycle for a diverse portfolio of client projects across both the U.S. and Canada. Your expertise will directly contribute to the accuracy efficiency and integrity of our financial processes.
In this role you will work closely with the North America Billing Manager internal teams and external stakeholders to ensure that billing and invoicing activities are performed on time in compliance with contractual terms and aligned with company policies. You will be expected to take full ownership of the billing processfrom project and contract setup to invoicing timesheet reconciliation and accounts receivable management.
You will also serve as a subject matter expert in billing and contract structures particularly Time & Materials (T&M) and Fixed Fee billing models. This includes ensuring accuracy in project setup identifying and resolving discrepancies in timesheets and client systems and communicating effectively with partners account managers and clients.
This position is ideal for someone with a strong background in billing accounting and client serviceespecially within a consulting or professional services environmentwho is confident working in fast-paced deadline-driven settings. The successful candidate will bring advanced skills in Excel Outlook accounting systems such as SAGE Intacct and internal time tracking systems along with the ability to analyze data manage multiple priorities and collaborate across departments.
Location & Work Structure:
- Must be based in Calgary
- First month of training is fully in-office.
- Ongoing role is hybrid 3 days in-office per week.
Key Responsibilities:
Billing Setup & Project Management
- Set up new clients and projects in Alibeez (in-house application) and SAGE Intacct.
- Validate data accuracy and follow up with Partners/Account Managers for missing details.
Invoicing & Reconciliation
- Reconcile employee timesheets (internal vs. client-facing systems).
- Prepare accurate invoices for Partner/Account Manager approvalincludes Time & Material and Fixed Fee billing.
Accounts Receivable (A/R) Management
- Monitor and manage overdue receivables with internal and external stakeholders.
- Apply cash receipts in SAGE Intacct and perform client account reconciliations.
Project Financial Analysis
- Analyze and manage WIP (Work in Progress).
- Ensure projects are fully invoiced before closure; process closeout entries (profit/loss).
Communication & Documentation
- Manage shared inboxes for invoicing timesheets and AR inquiries.
- Support audits organize digital files and help develop document archiving policy.
- Collaborate closely with Finance teams across Canada US and France.
Qualifications :
Required Skills & Qualifications:
- 5 years of billing/accounting experience.
- Bachelors degree in Accounting Finance or Business or an equivalent combination of education and relevant work experience
- Advanced proficiency in Microsoft Excel and Outlook.
- Strong experience with SAGE Intacct and internal timesheet systems.
- Subject matter expert in client billing including Fixed Fee and Time & Materials contracts.
- Highly organized with strong attention to detail and ability to work under pressure.
- Excellent interpersonal written and verbal communication skills.
- Proven ability to work independently and manage competing priorities.
- Strong customer service orientation and team collaboration skills.
- Experience in consulting or professional services is a strong asset.
Technical Tools & Systems:
- Microsoft Office 365: Excel Outlook Teams Word PowerPoint
- Accounting: SAGE Intacct
- Timesheets/Billing: Alibeez (or similar internal systems)
- Vendor Management Systems (Asset): Beeline Fieldglass Coupa IQN Navigator
Additional Information :
WHAT DO WE OFFER
This is an opportunity to join a rapidly growing team to serve some of the most exciting and highly respected companies in the world. You will have the opportunity to provide clients with pioneer mind-set thinking customized solutions and you will often have the satisfaction of seeing the impact of your work on their business. We are committed to a healthy work-life integration.
BENEFITS
- Competitive salary with a clear and structured yearly salary increase and bonuses
- Healthcare that includes dental vision life insurance and RRSP contributions
- Career advocacy program that supports achieving personal development goals through coaching collaboration and real-time feedback
- Robust learning and development platform through the Sia Institute Working Groups and Training
- Reimbursement for continuing education and certifications
- Your team will consist of highly educated specialised and entrepreneurial consultants within a company which is a successful player in the global consulting market
- Working in an environment which creates opportunities to share knowledge and work together on international projects with colleagues all over the world
DEIB
Diversity equity inclusion and belonging (DEIB) are part of Sias DNA. Thanks to our expertise in several sectors and our international growth our teams include a variety of experiences and cultures. Were confident that promoting DEIB creates an environment in which everyone can reach their full potential.
Our global network brings together our people worldwide to facilitate local and global progress focused on the following areas:
- Gender equality (global Gender Equality Index score of 91/100 for FY19-20)
- LGBTQ
- Race & Ethnicity
- Working Parents
- Disabilities
To learn more about Sia please visit:
Sia is an equal opportunity employer. All aspects of employment including hiring promotion remuneration or discipline are based solely on performance competence conduct or business needs.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
