Faculty Assistant

Provide general and academic administrative support to the Law School faculty.

Duties and Responsibilities:

Faculty Support

• Perform research as requested including frequent electronic research utilizing Westlaw Lexis-Nexis (legal databases) to download cases and the Internet to find addresses phone numbers articles and government website.

• Tabulate scores and grades for midterm and final examinations using LG 2.5 program to score exams and final grade sheets used by Recordsto give course grades.

• Post course documents and assignments to TWEN and/or Canvas site

• Assist in maintaining and utilizing TWEN and Canvas sites

• Coordinate the submission and return of student assignments through in-person and electronic means

• Exams and teaching tools: type quizzes midterms final exams and sample answers.

• Proctor exams. Review class syllabus prepare attendance lists and seating charts and ensure course materials are ordered

• Assist faculty in training and troubleshooting classroom technology in collaboration with media services

• Manage and schedule Zoom meetings Process expense reports petty cash and check requests; manage non-USD reimbursements honorariums etc.

• Perform word processing of manuscripts articles and books

• File management and maintenance

• Help faculty make travel arrangements

• Classroom and event support (i.e. food/catering room reservations guest parking validation)Monitor individual faculty budget accounts

• Order textbooks and books for research from the bookstore and publishers.

• Coordinate print-shop requisitions for copies of class materials and other documents including conference reading materials and exam answers.

• Type and proofread documents as needed; prepare/share/edit documents utilizing Google Suite Microsoft Word and Adobe Acrobat Pro

• Scan and photocopy documents as needed

• Order supplies through online vendor

• Screen and answer phone calls and schedule meetings/appointments

• Perform library and mail runs

• Shred outdated examinations and confidential information

• Support the hiring process for student assistants (i.e. collect resumes transcripts letters of recommendation and serve as point of contact for job posting)

• Provide administrative support for faculty committee meetings

• Assist with managing faculty calendars including non-USD events

Annual Oral Arguments:

• Maintain accurate data and manage database of over 300 judges for first-year oral arguments.

• Obtain over 130 local judges to participate in oral argument sessions via Zoom

• Distribute case material to participants

• Create and manage the distribution of various invitation emails using G-Suite

First-year Practicum Course (EAP Program):

• Help coordinate the logistics for break-outs or smaller class sessions

• Assist with grade tracking recording & score translating

• Assist with communications to adjuncts and students

• Plan and coordinate the end of year event for students and faculty

Trial Advocacy Program:

• Reserve location (off-site or USD) for mock trial; secure invoice payments and certificate of insurance as needed

• Communication outreach to local schools for student volunteers to serve as jurors

• Email communication to confirm details and logistics

• Order food and supplies as needed

• Create and send Certificate of Participation to record volunteer hours

Scholarship Promotion:

• Mail copies of books journals articles to other professors reviewers news sources

• Send flyers and invitations to promote speaking events

• Design and purchase from USD Copy Center promotional postcards and mailing cards

• Assist with coordinating book sale events and communication with VIP guests

MBE (Multistate Bar Exam) Course Support

• Upload student data to Exam Software program

• Process invoice for NCBE Royalty Report

Externship Placement Course Support

• Level of support depends on faculty but will include responsibilities such as tracking student submissions-transcript resume letter of recommendations etc.

Perform other tasks requested by faculty

Administrative Support

• Handle daily mail room functions including sorting distribution and routing of incoming mails

• Update nameplates for faculty staff and administrators mailboxes

• Distribute of UPS/Fed Ex/Airborne and other packages

• Monitor and replenish paper supply for copier scanner and fax machines in mail room

• Update the Law Schools faculty directory in collaboration with Law School Marketing and Communications

• Provide office coverage for other faculty support staff when necessary

• And other tasks that may be assigned by the Supervisor Law School Faculty Support

Special Conditions of Employment:

Work hours are Monday-Thursday from 12:30pm-8:30pm and Fridays or Saturdays from 8:00am-4:00pm as required and previously arranged by the academic schedule.

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Minimum Qualifications:

• High School Diploma or GED (General Education Diploma) required.

• Two years of experience in a business office setting required.

• Ability to type a minimum of 60 WPM with accuracy; excellent word processing and proofreading skills.

• Ability to compose letters and memoranda in English; proficient use of vocabulary spelling and grammar.

• Demonstrated skill in the use of PC systems to complete tasks including word processing and spreadsheets. Ability to use the internet for research and information retrieval.

• Demonstrated organizational skills ability to prioritize job functions to meet multiple deadlines and changing priorities to ensure smooth workflow. Skill to organize large volumes of material.

• Demonstrated knowledge understanding and ability to coordinate work within policies and procedures as they relate to a variety of administrative functions.

• Ability to maintain confidentiality and use discretion in handling sensitive matters.

• Excellent interpersonal skills and the ability to work with a diverse group of people while communicating clearly and effectively in grammatically correct English on the telephone through e-mail and in person while demonstrating tact and diplomacy.

• Ability to perform multi-tasks maintaining a calm positive and professional manner.

Preferred Qualifications:

• Bachelors degree preferred.
• Experience in a law- related or educational environment preferred.

Hours: 37.5 hours per week

Closing date:Monday June 9 2025