Election Absentee Vote-by-Mail Program Manager
Election Absentee Vote-by-Mail Program Manager
Posted on :
06-06-2025
Employer Active
1 Vacancy
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Yearly Salary
$ 67460 - 106946
Vacancy
1 Vacancy
Posted on :
06-06-2025
Job Description
Description
Hennepin Countys Elections department is seeking an Election Absentee Vote-by-Mail Program Manager specializing in administering absentee voting in Minnesota. This supervisory position will assist in setting goals and objectives for the absentee vote-by-mail team provide data and qualitative analysis to evaluate performance and perform essential administrative tasks to administer secure and transparent absentee voting in Hennepin County. The Elections department is responsible for the administration and supervision of all federal state and local elections in the county and 800000 registered voters.
Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a$500referral bonus. For more information visitemployee referral program.
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Location and hours:
This position is hybrid and will be performed both on-site at the 625 Building at 625 4th Avenue South Minneapolis MN 55487 and remote as job duties require. Work hours will be Monday through Friday between 8 a.m. to 4:30 p.m. and are subject to change based on business need. While this position is designated as hybrid based on current requirements hires must reside in or relocate to Minnesota or Wisconsin.New Employee Orientation (NEO) for all new benefit-earning employees is in-person in downtown Minneapolis. Details about NEO will be provided upon hire.
About the position type:
This is a full-time benefit earning position.
This position is internally classified as an Administrative Assistant Senior.Click here to view the job classification specification.
In this position you will:- Supervise staff:
- Develop and implement a seasonal employee experience plan to include determining the number of seasonal employees needed hiring and interview schedule onboarding plan employee assignments employee training employee support during their employment and offboarding plan.
- Hire and supervise permanent staff supporting the absentee vote-by-mail program area.
- Develop revise and deliver specialized training related to absentee vote-by-mail and absentee ballot counting to permanent and seasonal staff city clerks and school district clerks; provide follow up individual or group retraining.
- Provide leadership to further department-based strategies that align with county goals mission and core values for diversity equity and inclusion and ensure a collaborative diverse motivative supportive and flexible work culture and develop future leaders.
- Manage election procedures:
- Develop and implement absentee vote-by-mail and absentee ballot counting procedures; manage the Hennepin County absentee ballot board.
- Implement quality control monitoring and data gathering for post-election evaluation of the process; support administration of recounts and oversee retention of absentee vote-by-mail materials.
- Forecast voter trends and monitor absentee vote-by-mail resource needs.
- Track law change proposals through the legislative process:
- Assist supervisors in evaluating the effect of the changes and recommend support or opposition based on its effect on department and countywide goals.
- Suggest alternative policy or legislation that would support department and countywide goals.
- Manage customer complaints and inquires:
- Assist city clerks in resolving customer complaints.
- Assist internal department customer service staff with resolving customer complaints or directly resolve complaints if escalated.
- Participate in multijurisdictional initiatives committees or task forces as a subject matter expert and a representative of the department.
- Perform additional duties that may include voter registration candidate filing campaign finance reporting customer service clerk training and voting equipment support.
Need to have:- One of the following:
- Eight or more years of experience in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position. General administrative work is defined as the administration and/or management of programs policies and/or budgets.
- Bachelors degree or higher in political science public administration business administration or other field appropriate to the position and four or more years of experience in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position. General administrative work is defined as the administration and/or management of programs policies and/or budgets.
Nice to have:- Experience:
- Administering absentee vote-by-mail.
- Working directly with state and local election officials.
- Managing operations at an absentee voting central count facility overseeing use of high-speed ballot tabulation equipment.
- Recruiting hiring and supervising regular and seasonal staff.
- In racial gender LGBTQIA neurodiversity or differing ability equity.
- Knowledge of:
- Election statutes rules and relevant court decisions related to absentee vote-by-mail.
- Minnesota and Federal election law.
- Minnesota Statewide Voter Registration System.
- Local city charters and ordinances in Hennepin County.
- Demonstrated skill using Microsoft Office suite including advanced proficiency in Excel for data analysis and spreadsheet management.
- Ability to:
- Lead complex projects.
- Develop and deliver specialized training.
- Handle complex detailed and simultaneous tasks in a fast-paced environment by setting priorities to meet deadlines.
- Collaborate across the cultural similarities and differences of team members including internal and external partners.
- Actively contribute to creating a workplace that values diversity and inclusion.
- Engage in ongoing professional development related to diversity equity and inclusion.
Hennepin County Elections works with partners at the federal state and local level to provide voting services to over one million eligible county residents in over 400 polling places throughout the county. Program areas include voter registration absentee voting voter education and engagement local election clerk training voting technology election day operations results reporting and certification recounts and audits candidate filing campaign finance reporting violation investigations and elections data stewardship.
About Hennepin County:
Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health safety and quality of life for our residents and communities. All of our jobs align with our mission to serve residents through transformative services that reduce disparities eliminate inequities and create opportunity for all and our vision of a community where all people are healthy all people are valued and all people thrive.
Our employees receive a combination of competitive benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community competitive pay work-life balance a variety of benefits and opportunities to grow. Learn more atThe Bridge(login as Guest).
Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.
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This posting may be used to fill current and future vacancies.
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Invitations to interview will be based upon an assessment of education and experience. Final candidates may be required to complete a background check.
If you have any questions please contact:
Roberta Arpinar- Supervise staff:
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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