Administrative Assistant
Administrative Assistant
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Job Description
Use Your Power for Purpose
A career with us is about discovering breakthroughs that change patients lives. We need dedicated colleagues like you who are efficient find solutions and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need and your efficiency and collaborative spirit are key to our success. Join us in making a meaningful impact on patients lives by being part of a team that values innovation dedication and teamwork.
What You Will Achieve
In this role you will:
Provide comprehensive administrative support to multiple leaders managing complex global calendars scheduling high-level meetings and handling travel arrangements and expenses.
Oversee the management of incoming and outgoing mail ensuring sensitive and confidential correspondence is handled appropriately.
Assist with scheduling meetings reserving conference rooms setting up teleconferences and coordinating external visits and logistics.
Deliver quality work promptly using judgment to prioritize and resolve urgent issues swiftly.
Create and maintain distribution lists organizational charts and electronic files supporting various projects and initiatives.
Manage meeting minutes follow-ups and expedite workflow ensuring efficient communication and task completion.
Handle purchase orders and track invoices through the system maintaining accurate financial records.
Take personal accountability for the quality of work understanding the broader implications of actions on the department.
Thrive in a self-directed environment assuming increased responsibility and accountability for decisions and outcomes and providing backup assistance when needed.
Work independently under general supervision completing recurring assignments establishing relationships and proactively sharing knowledge within the work group with periodic reviews for soundness of judgment and adherence to guidelines.
Here Is What You Need (Minimum Requirements)
High School Diploma or GED with at least 4 years of experience
Strong interpersonal skills
Problem solving ability
Demonstrated ability to proactively carry out administrative functions proficiently and complete quality work in a timely manner
Excellent attention to detail time management organization and prioritization skills
Expert knowledge and proficiency with general office procedures such as telephone reception customer service and e-mail etiquette
Experience coordinating domestic and international travel
Strong verbal and written communication skills
Proficient in Microsoft Word Excel PowerPoint and Outlook
Bonus Points If You Have (Preferred Requirements)
Experience in ERP systems.
Experience using applications such as Concur WebEx and Ariba
Excellent interpersonal skills and the ability to work collaboratively with diverse teams
Adaptability and flexibility in a fast-paced environment
Proactive approach to identifying and addressing issues
Ability to maintain confidentiality and handle sensitive information with discretion
NON-STANDARD WORK SCHEDULE TRAVEL OR ENVIRONMENT REQUIREMENTS
Work Location Assignment:On Premise colleagues work in a Pfizer site because its needed to get their job done. They may have flexibility to work remotely from time to time but they are primarily on-site.
First Shift.
Other Details:
Last day to apply: June 12 2025.
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care providers name address and the type of payments or other value received generally for public disclosure. Subject to further legal review and statutory or regulatory clarification which Pfizer intends to pursue reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse your name address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race color religion sex sexual orientation age gender identity or gender expression national origin disability or veteran status. Pfizer also complies with all applicable national state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Employment Type
Full-Time
