Accounts Payable Clerk
Accounts Payable Clerk
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Salary Not Disclosed
1 Vacancy
Job Description
Accounts Payable Clerk- Business Office
The University of St. Thomas (UST) a private Catholic University committed to the liberal arts and the religious and intellectual tradition of Catholic higher education located in Houston Texas near the vibrant central business district Texas Medical Center and museum district is seeking applicants for a full-time Accounts Payable Clerk. The position reports to the Accounts Payable Manager.
Position Summary:
The Accounts Payable Clerk is directly responsible for the Universitys accounts payable function including receiving invoices accounts payable system input and generation of disbursement checks.
Essential duties and responsibilities:
- Receives invoices expense reports and check requests from University departments and outside vendors
- Verifies correct general ledger account coding totals and University approvals on all invoices and inputs them into the accounts payable system
- Generates disbursement checks and distributes by mail on a weekly basis
- Maintains the weekly and monthly processing schedule for accounts payable
- Matches purchase orders and receivers with vendor invoices and resolves any discrepancies
- Responds to vendor and departmental inquiries concerning the status of payments
- Maintains a filing system for all paid invoices as well as all reports journals and registers generated from the accounts payable system
- Processes student refund vouchers from student financials
- Knowledgeable of all AP functionality in PeopleSoft Financials including voucher input editing budget checking posting deleting and closing: running queries and GL inquiry: payment creation posting cancellation and registers: vendor maintenance inquiry and 1099 preparation
Other duties and responsibilities:
- Prepares express checks as
- Tracks all void checks and inputs them to the accounts payable system
- Continues to improve the payment process
- Performs the yearly preparation of Miscellaneous Income 1099s
- Maintains check stock and envelopes
Knowledge and skills required:
- High school diploma or GED equivalent
- Minimum of three years accounts payable experience preferably in a service environment
- Excellent organizational skills with strong attention to detail
- Strong communication skills both verbal and written
- Strong analytical and problem-solving skills
- Ability to handle and complete multiple tasks under pressure and meet deadlines
- Experience with computerized accounts payable systems
- PC computer skills - Microsoft Word and Excel
Working conditions:
Work is in a general office environment with occasional overtime
The University of St. Thomas is an Equal Opportunity Employer.
Employment Type
Full-Time
