Financial Coordinator / Bookkeeper
Financial Coordinator / Bookkeeper
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Job Description
Financial Coordinator/ Bookkeeper Job Description
Title: Financial Coordinator / Bookkeeper
Hours: 5-10 hours per week
Location: Remote Flexible
Reports To: Executive Director
Location: 1700 SE 35th Avenue Gainesville Florida 32641
Job Summary:
The Bookkeeper for Aces in Motion (AIM) will manage and maintain the organizations financial records. This role includes transaction classification reconciliation ledger categorization and generating reports using QuickBooks. The ideal candidate is detail-oriented highly organized and possesses strong financial acumen ensuring the integrity and transparency of AIMs financial practices.
This contractor position supports the Executive Director by providing fiscal management through QuickBooks management and if time allows tracking budgets submitting invoices for grant reimbursements and preparing financial documentation for the AIM Board of Directors on a monthl basis.
Key Responsibilities
- Pick up all receipts from the AIM site bi-weekly
- Classify transactions in QuickBooks each month
- Reconcile all transactions and accounts in QuickBooks each month
- Enter data for each financial transaction and upload documentation to QuickBooks
- Refer to and use AIMs ledger categories and class system for consistent financial recording
- Maintain checks and balances for AIM spending by monitoring checking savings and credit accounts
- Collaborate with the Executive Director and Finance Team to track annual and program budgets
- Prepare and submit accurate invoices for grant reimbursements
- Generate and present financial reports for board meetings and funders
- Support bi-annual financial audits and maintain documentation for compliance purposes
- Uphold confidentiality and integrity in all financial dealings
Qualifications
- Proven experience in bookkeeping or accounting roles
- Proficient in QuickBooks Online
- Strong organizational and communication skills
- Experience with grant-related financial tracking and reimbursement is preferred
- Ability to work independently meet deadlines and adapt to evolving priorities
- Must demonstrate professionalism and serve as a positive representative of AIM in the community
Values and Expectations
The AIM Bookkeeper is expected to embody Aces in Motions values including integrity community accountability and fiscal responsibility. While this is a behind-the-scenes role the impact of their work ensures the sustainability and transparency of AIMs mission.
Required Experience:
Senior IC
Employment Type
Contract
