Executive Assistant
Executive Assistant
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Job Description
About Toll Group
At Toll we do more than just logistics - we move the businesses that move the world. Our 16000 team members can help solve any logistics transport or supply chain challenge big or small. We have been supporting our customers for more than 130 years. Today we support more than 20000 customers worldwide with 500 sites in 27 markets and a forwarding network spanning 150 countries. We are proudly part of Japan Post
Global Logistics provides sophisticated supply chain solutions from end-to-end or part solutions warehousing and distribution to dedicated transport solutions across the globe and to some of the most remote corners of the world.
Executive Assistant Melbourne
12 Month Fixed Term Contract
The Opportunity
Reporting into the Chief Legal Officer the Executive Assistant provides high-level support to senior leadership including the Chief Enterprise Services Officer by managing complex calendars coordinating domestic and international travel and handling confidential communications. They ensure seamless operations through effective document and expense management stakeholder engagement and responsive support across executive and legal functions.
This is a 12 month contract to provide maternity leave cover. We welcome applications from candidates seeking part-time arrangements.
As the Executive Assistant you will be responsible for:
Calendar & Schedule Management: Coordinate and maintain executive calendars prioritise meeting requests and resolve scheduling conflicts.
Travel Arrangements: Book domestic and international travel arrange accommodation transportation and itineraries.
Communication Management: Serve as a liaison between the executive and internal/external stakeholders draft proofread and manage correspondence (emails and letters).
Meeting & Event Coordination: Prepare meeting agendas materials and presentations.
Document Management: Manage contract and document tracking support document review formatting signing and submission processes
Expense & Budget Management: prepare and reconcile monthly expense reports support budget tracking and financial documentation (vendor invoice reconciliation)
About you
To be successful in this role you will need:
Proven experience as an Executive Assistant or in a similar administrative role.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook.
Ability to manage complex calendars prioritize tasks and handle multiple responsibilities efficiently.
Proficiency in drafting proofreading and managing correspondence as well as serving as a liaison between executives and stakeholders.
Experience in booking and organizing domestic and international travel including accommodation and itineraries.
Proficiency in managing contracts and documents including tracking reviewing formatting and submission processes.
Are you ready to be the driving force behind our executive operations If you thrive in organisation communication and travel coordination we want you on our team! We value teamwork accountability integrity progress and a customer-centric approach. Join us for a 12-month journey where your skills will shine and make a real impact. Apply now and elevate your career with us!
What moves you
At Toll you can help play a vital role in delivering what matters. From food fuel medicine and rescue services we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach our 16000 people bring a passion for progress. We collaborate in friendly caring teams supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you our customers and our world further.
Are you excited about this role but are concerned you dont meet all the requirements If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll we value a diverse inclusive and authentic workplace so if youre interested in this role but your past experience doesnt align perfectly then please talk to us you may be just the right candidate for this or other roles we have coming up.
At Toll everyone is welcome including those of all ages ethnicities genders and abilities.
To find out more about us visit
You must be entitled to work in Australia and be prepared to undertake pre-employment checks including a criminal history check and medical.Employment Type
Full-Time
