Office Administrator
Office Administrator
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Job Description
Established in 1958 Foundation For The Carolinas is one of the largest community foundations in the United States. Serving a 13-county region we help families nonprofits and businesses amplify the impact of giving offering a wide variety of charitable funds and best-in-class service to clients and donors.
The Foundation is headquartered within the Belk Place Civic Campus which includes the Luski-Gorelick Center for Philanthropy the Levine Conference Center 220 North Tryon event venues and the historic Carolina Theatre. The campus also houses our flagship program the Robinson Center for Civic Leadership which addresses our communitys most significant challenges and opportunities such as economic empowerment neighborhood revitalization and education.
Foundation For The Carolinas is deeply committed to fostering a diverse equitable and inclusive workplace where everyone is welcomed valued respected and empowered. We actively encourage and seek candidates from all races ethnicities genders sexual orientations abilities and backgrounds to apply for our open positions. Join us in our mission to build a more inclusive and equitable future for all.
The Office Coordinator helps maintain the operations of the events and facilities team. This role works in tandem with our receptionist to ensure desk coverage during office hours. Work hours are MondayFriday 8:30 am-5:30 pm.
Your daily responsibilities include:
- Serves as the backup for receptionist and provides 3 breaks per day and vacation coverage
- Work in tandem with receptionist to ensure all front desk operations are covered
- Responsible for sorting and distributing agency mail
- Make all bank deposits and incoming checks for FFTC ASC and The Carolina Theatre
- Serves as backup for Conference Center Manager for nonprofit bookings
- Greet visitors and direct them to the appropriate staff member or conference room
- Assist with swapping reception area to the plaza side entrance
- Review RSVPs for select FFTC events if needed
- Assist the donor relations team by attaching constituent IDs to donations and creating constituent records as necessary
- Manage Master Calendar including sending email notifications and reviewing entries
- Responsible for executing reporting in event booking software for daily and weekly reporting reporting for parking setup and a weekly events schedule
- Monitor security cameras
- Monitor acknowledge and report any security alarms and unauthorized notifications to Facilities team
- Assist other departments when time permits
- A high level of confidence and a firm positive friendly voice
- Good listening and communication skills that will ensure that all guests are handled in a courteous and professional way
- A warm and friendly disposition that will ensure that visitors to the Foundation are appropriately greeted
- Attention to detail and ability to multitask
- High school graduate with at least two years of admin education and/or experience
- Knowledge in Microsoft Office Suite
- Typing speed of 50 wpm
- Human relations skills to deal effectively with guests/clients in person or on the phone
- Service orientation toward internal and external clients
- Aptitude for learning varying technologies
- Team Player
- General ability to perform the essential functions and overall physical and mental requirements of this position including stamina to perform tasks over extended periods and ability to occasionally move about to accomplish tasks or move from one worksite and/or workstation to another
Required Experience:
Unclear Seniority
Employment Type
Full-Time
