Executive Assistant
Executive Assistant
Posted on :
01-06-2025
Employer Active
1 Vacancy
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Job Description
We are
At Boyd Jones we have over a century of construction expertise but what truly sets us apart is our focus on people and communities. Every project we construct represents a storyof the individuals organizations and communities it will serve. Were dedicated to innovation collaboration and delivering lasting spaces that make a difference.
How youll contribute
Boyd Jones is seeking a highly organized proactive and detail-oriented Executive Assistant to support our Senior Vice President (SVP) of Operations. The ideal candidate will have exceptional communication skills the ability to manage multiple tasks simultaneously and the capacity to handle confidential information with discretion. This role is critical in ensuring the SVP of Operations day-to-day activities run smoothly and efficiently.
Key Responsibilities
- Executive Support: Provide high-level administrative support to the SVP by managing their calendar scheduling meetings & other appointments and arranging travel. Prepare materials for meetings arrange meeting logistics attend some of the meetings for the SVP and provide meeting minutes ensuring the SVP is fully briefed and organized.
- Communication Management: Screen calls emails and other forms of communication summarizing reports/memos & responding on behalf of the SVP when appropriate. Maintain Action Tracker for SVPs required activities.
- Meeting Coordination: Coordinate schedule and prepare agendas for meetings ensuring all necessary materials are available. Follow up on action items and take meeting minutes when necessary.
- Travel & Logistics: Organize and manage travel arrangements including flights accommodations and itineraries. Ensure travel is efficient and cost-effective while accommodating the Executives needs.
- Project Management: Assist in managing various projects and initiatives ensuring deadlines are met and tasks are completed efficiently. Track the progress of ongoing projects and provide timely updates to the SVP through creation and maintenance of a project spreadsheet with milestone tracking.
- Confidentiality: Handle sensitive information with the highest degree of professionalism and confidentiality.
- Office Administration: Assist with team-wide administrative tasks and ensure smooth operations. Prepare and format various information for distribution including writing letters and memos compiling data for reports creating electronic presentations writing reports editing proofreading and other information preparation duties.
- Track SVP credit card & manage auto pay accounts where appropriate and submit receipts accurately and on time.
- Ad hoc Tasks: Provide support on special projects and other tasks as required by the SVP or senior leadership team.
What youll bring
- Bachelors degree or equivalent work experience preferred.
- Minimum of 5 years of experience in an executive assistant or administrative support role preferably supporting senior leadership or executives.
- Strong organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Ability to multitask and work under pressure with keen attention to detail.
- Proficiency with MS Office and collaboration tools.
- Professional demeanor and polished communication skills.
- Strong interpersonal skills with the ability to work collaboratively with internal and external stakeholders.
- Highly proactive and able to work independently.
- Strong problem-solving skills and ability to anticipate needs.
Our People
At Boyd Jones our people are our most valuable asset. Were dedicated to hiring talented passionate individuals who reflect our values every day in everything they do. When you join Boyd Jones you become part of a team that respects your perspective invests in your growth and prioritizes your success.
Our Values
Safety: Everyone goes home safelyevery day.
Respect: Every interaction matters. We treat others the way we want to be treated.
Integrity: We do what we say well do and prioritize the right decision always.
Innovation: We embrace new ideas and global best practices to deliver unmatched value.
Stewardship: We protect resources deliver sustainable projects and enhance communities.
Entrepreneurship: We empower employees to take initiative and seize opportunities.
Continuous Improvement: We always ask How can we do this better
What we offer
Competitive pay and comprehensive benefits (health dental vision 401(k)).
Paid time off and holidays.
Opportunities for professional growth and advancement.
A supportive team-oriented workplace that values collaboration.
Take the next step in your career and join a company where your contributions genuinely matter. Apply today and help us build a better future one project at a time.
Wed love to hear from you!
Employment Type
Full Time
Key Skills
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