The Executive Assistant / Office Coordinator
The Executive Assistant / Office Coordinator
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$ 73000 - 91000
1 Vacancy
Job Description
About Us:
How many companies can say theyve been in business for over 177 years!
Here at ZEISS we certainly can! As the pioneers of science ZEISS handles the everchanging environments in a fast-paced world meeting it with cutting edge of technologies and continuous advancements. ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change. We have a diverse range of portfolios throughout the ZEISS family in segments like Industrial Quality & Research Medical Technology Consumer Markets and Semiconductor Manufacturing Technology. We are a global company with over 42000 employees and have over 4000 in the US and Canada alone! Make a difference come join the team!
Whats the role
Were looking for an experienced and proactive Executive Assistant / Office Coordinator to support our President and ensure smooth day-to-day operations of the office. This role is ideal for someone who thrives in a dynamic environment excels at managing complex schedules and communications and enjoys being the central point of contact for both internal teams and external partners.
You will play a key role in supporting executive leadership while overseeing office operations and special projects. A high degree of professionalism discretion and attention to detail is essential.
Sound Interesting
Heres what youll do:
Executive Support
Manage complex and ever-changing calendars travel and logistics for the President
Draft review and respond to emails and correspondence on behalf of the President
Anticipate needs and proactively provide support to ensure preparedness for meetings and events
Coordinate executive communications prepare reports and PowerPoint presentations
Attend meetings take notes track action items and follow up on project deliverables
Act as a key liaison between the President and internal/external stakeholders
Support expense management and invoice processing (Concur Workday)
Execute and lead special projects from start to finish
Office Coordination
Serve as the main point of contact for vendors office services and building management
Oversee office supply inventory mail/shipping and training center logistics
Support visitor check-in office presentation and company event planning
Maintain office records and administer parking and onboarding logistics
Support EHS and safety-related office initiatives
Do you qualify
Bachelors degree
57 years of progressive administrative experience in a fast-paced corporate environment
Strong organizational and project management skills
High emotional intelligence and ability to work with all levels of the organization
Proficiency in Microsoft Office (Excel Word PowerPoint Outlook)
Experience with Concur Workday or similar platforms
Exceptional written and verbal communication skills
Ability to maintain discretion and confidentiality at all times
Comfortable supporting executive-level leadership and coordinating with senior stakeholders
Flexible and adaptable with a proactive and solution-oriented mindset
Compensation:
The annual pay range for this position is $73000 $91000
The pay offered for this role may be influenced by factors such as job location scope of role qualifications education experience & complexity/specialization/scarcity of talent.
This position is also eligible for a performance bonus or sales commissions. ZEISS also offers robust benefits including medical plans retirement savings plan and paid time off.
Your ZEISS Recruiting Team:
Maria KhalilZeiss provides Equal Employment Opportunity without unlawful regard to an Applicants race color religion creed sex gender marital status age national origin or ancestry physical or mental disability medical condition military or veteran status citizen status sexual orientation pregnancy (includes childbirth breastfeeding or related medical condition) genetic predisposition carrier status gender expression or identity including transgender identity or any other class or characteristic protected by federal state or local law of the employee (or the people with whom the employee associates including relatives and friends).
Required Experience:
IC
Employment Type
Full-Time
