Executive Office & Onsite Coordinator
Executive Office & Onsite Coordinator
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$ 60000 - 80000
1 Vacancy
Job Description
DTN is a global leader providing insights and analytics to our customers to feed fuel and protect the world. We help people make critical business decisions that impact the agriculture oil and gas trading and weather industries.
Its a difference youve likely felt without even knowing it. From the food on your plate to the gas in your car to the last flight you took chances are a DTN customer made it possible. And thats just for starters. Thats why we say When our customers prosper we all win.
Job Description:
At DTN our mission is to empowerour customerswith intelligent and actionable insights. These insights make sense of the data to helpthemandtheirbusiness prosper. We aretheirtrusted partner an independent source of information that helps you feed fuel and protect the world.
We provide independent actionable insights to the Nth Degree. Insights that drive some of the worlds largest and smallest companies forward. So they can reduce their risk drive increased profits and make smarter business decisions. In the end when our customers prosper we all prosper.
Scope and summary of the role:
As DTNsExecutive Office & Onsite Coordinator you will manage day-to-day operations of our Bloomington office ensuring a professional welcoming and efficient environment for employees customers and visitors. You will serve as the go-to resource for administrative coordination facilities support and guest hospitalitycontributing to a workplace experience that reflects DTNs culture and values.
Key Responsibilities:
Office & Facilities Management
Maintain day-to-day office operations including supplies mail and vendor coordination (cleaning security catering etc.).
Serve as point of contact for Mall of America property and facilities management.
Maintain a clean safe and functional work environment including arranging repairs as needed.
Help shape the experience for DTNs future Executive Meeting Center by managing space readiness hospitality and logistics for hosted clients and partners.
Employee & Visitor Experience
Welcome visitors and support meetings with refreshments room setup and logistics.
Manage visitor access parking and assist HR with onboarding activities.
Coordinate and support office events celebrations and conferences.
Administrative & Travel Support
Assist with travel bookings and changes for DTN US staff via our travel agency.
Maintain contact lists operational manuals and scheduling tools.
Provide general administrative support (e.g. filing printing mailings).
Key competencies
Colleague focus
Customer delight
Problem solving
Teamwork
Requirements:
Languages: Fluency in English. Other languages will be a plus
Good knowledge of Microsoft Office and agenda planning tools
Knowledge of office administrator responsibilities systems and procedures
Proficiency in Microsoft Office365 (Excel Word and Outlook in particular)
Hands on experience with office machines (e.g. binding machines multifunctional printers).
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
A creative mind with an ability to suggest improvements
Used to work in an international environment
First Aiders certification
Work experience:
Proven experience in a similar role for example as Executive Assistant Office Management Assistant.
Additional information:
This is a primarily on-site position based in Bloomington MN during standard business operating hours. Occasional flexible work arrangements may be considered when business needs allow and in coordination with the manager.
The targeted hiring pay range for this position is between $60000 and $80000. The actual pay offered for this position will be dependent upon many factors including but not limited to: prior work experience training/education transferable skills business needs internal equity and applicable laws.
Recruitment Fraud Notice
DTN is aware of incidents where external parties have impersonated our organization issuing fraudulent communications and/or job offers. Please be advised that all legitimate communication from DTN will come from an official @ email address or through our Paradox AI automated scheduling platform (Talent IQ) and any offers are extended directly by our Talent Acquisition team following a formal interview process.
If you receive a suspicious message or offer claiming to be from DTN please do not engage. Report it as phishing or spam and contact our Talent Acquisition team at to verify the legitimacy of any communication.
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Why DTN
OUR VISION: To be the independent trusted source of insights to our customers who feed protect and fuel the world.
OUR MISSION: Empower our customers with intelligent and actionable insights that exceed their expectations and enable their success on a daily basis.
OUR VALUES: Customer-Focused Forward-Thinking People-Centric Solution-Oriented
We have great benefits at DTN apply today to find out more!
At DTN we are an equal opportunity employer. Come join us as we help feed fuel and protect the world!
** DTN is an Equal Opportunity Employer Minorities/Women/Veterans/Disabled
Required Experience:
IC
Employment Type
Full-Time
