Executive & Team Coordinator

• Create maintain and adapt team rituals including preparing meeting agendas presentations and calendar events.
• Onboarding and offboarding of team members ensuring a focus on continuous improvement by working with the wider SEEK business to create the best experience for team members.
• Manage logistics associated with team activities offsite functions or events including planning and execution.
• Comprehensive and sophisticated diary management for leaders.
• Provide expense reconciliation and invoice management accurately and on time.
• Coordinating internal and external meetings across multiple time zones ensuring seamless coordination of technology and participants both external and internal.
• Coordinate complex travel arrangements including multi-destination itineraries visa applications and accommodation bookings.
• Act as a trusted business partner to leadership supporting SEEKs processes and team initiatives.
• Ability to handle confidential and sensitive information with a high level of integrity and discretion.
• Contribute and lead team and citizenship rituals that strengths team culture and collaboration that makes SEEK a great place to work! Support initiatives such as SEEKs twice a year hub gathering for team wide collaboration and celebration.
• Liaise professionally with management across external businesses and international SEEK operations.
• Serve as the primary point of contact for leaders ensuring that communications are filtered and managed professionally.
• From time to time provide coverage for PAs within Product Technology or across SEEK.
• Handle various and diverse administrative requests including contact list updates and merchandise coordination.
• Provide ad hoc support to other senior team members (as required).

Qualifications :

• Experience supporting Senior leaders and ability to manage multiple direct leaders and calendars.
• Proven experience in broad administrative duties including but not limited to extensive diary and travel management (international travel visas and itineraries) expenses and coordination of meetings agendas materials and presentations.
• Ability to handle and prioritise multiple and varied tasks in a rapidly changing environment where adaptability is critical.
• The ability to build strong working relationships with a range of stakeholders across the business and APAC region.
• Up-to-date knowledge of corporate digital technologies and MS office suite (Outlook PowerPoint Excel) at advanced level.
• A positive helpful and can-do attitude with a strong sense of collaboration and flexibility.
• High level of problem-solving skills and pragmatic thinking.
• Experience working in a fast paced and dynamic office environment.
• Self-motivated proactive and able to work with high autonomy with minimum supervision or guidance and comfortable with ambiguity.
• Strong communication interpersonal and negotiation skills.
• Strong influencing skills and the ability to effectively manage stakeholder expectations.

Other Qualifications Skills and Experience

• Tertiary qualifications are not essential but highly regarded.

Additional Information :

At SEEK we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.

We know teams with diverse ideas experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such we welcome applications from people with a diverse group of backgrounds and life experiences especially as they relate to gender sexual identity culture faith disability and life stages. If you have the skills curiosity and an adaptable approach but dont meet every responsibility or qualification listed in this advertisement please still get in touch with us.

Remote Work :

No

Employment Type :

Full-time