Activities Coordinator, Early College Programs (KAMS-AMS)

Department

Job Posting Title

Job Description

The Activities Coordinator for Early College Programs at Fort Hays State University (FHSU) is a full-time 12-month position that reports to the Director of Early College Programs. The primary duties of the Activities Coordinator position are to collaborate with internal and external staff to plan supervise and travel with students to various competitions events internships and job shadowing. Early College Programs at Fort Hays State University include the Kansas Academy of Mathematics & Science (KAMS) and the Academy of Mathematics & Science (AMS). KAMS-AMS provides academically talented students from around the state of Kansas and the world an opportunity to live and study college courses during their final two years of high school. KAMS and AMS students live in the same residence hall and take similar courses. Both academies are STEM focused and provide rigorous coursework research opportunities and the ability for students to engage in campus clubs and activities and KSHSAA sports and activities.

Minimum Qualifications:

• A bachelors degree
• Valid drivers license for trips to competitions internship placements in-town events/appointments

Preferred Qualifications:

• Experience working in higher education or K-12 education
• Ability to work with highly talented teenaged students and their parents teachers and university staff
• Excellent teamwork skills
• Computer competence in Microsoft Office
• Excellent organizational and planning skills to manage travel logistics and registration processes.
• Strong communication skills to effectively interact with students coaches and external vendors.
• Budgeting and financial management skills to optimize travel expenses.
• Ability to work under pressure and handle unexpected situations during travel and competitions

Duties and Responsibilities

• Coordinate academic competitions clubs and academy activities.
• Liaison between Hays High School KSHSAA events and their Activities Director providing audition/try-out information information on physicals and tracking eligibility etc.
• Provides information regarding national standardized testing (PSAT SAT ACT TOEFL etc.). Also registers and administers/coordinates the PSAT and Science/Social Studies State Assessments for KAMS juniors.
• Arranges job shadowing and internships for students with local businesses.
• Assists with the recruitment of Kansas students.
• Represents KAMS/AMS on various academy university and possible state committees.
• Maintains availability during assigned periods in the staff on-call phone rotation including evenings and weekends.
• Updates the Director and key staff members regularly (and when appropriate) to discuss action plans students who may be experiencing difficulties.
• Performs duties as assigned by the Director for Early College Programs.

Competition Registration:

• Identifies and researches relevant competitions for student teams to participate in.
• Manages the registration process including gathering necessary information completing forms and submitting fees on time.
• Communicates competition details and deadlines to students and coaches.

Travel Planning:

• Coordinates travel arrangements including ground transportation and booking flights.
• Research and select suitable hotels based on location budget and amenities.
• Secure the necessary travel documents and manage hotel reservations.
• Adjust the work schedule to accommodate overnight travel during weekdays or weekends.

On-Site Support:

• Accompany student teams during competition travel providing logistical assistance.
• Coordinates transportation to competition venues and manages schedules on-site.
• Resolves any issues that may arise during travel and competitions

Budget Management:

• Tracks and monitors travel expenses including flights accommodations meals and competition fees.
• Works within allocated budget constraints and identifies cost-saving measures.

Pre-Competition Preparation:

• Organizes and supervises team meetings/practice sessions to discuss competition expectations logistics and itinerary.
• Coordinates necessary gear and supplies for competitions.

Communication and Collaboration:

• Maintains open communication with students coaches school administration and competition organizers.
• Collaborate with other departments to ensure student eligibility and compliance with competition rules.
• Communicates openly and effectively with students parents faculty staff administration and other academy stakeholders.
• Communicates openly and effectively with school districts and high schools located throughout the state.

Application Deadline: Priority deadline is June 30 2025. Reviews of applications will begin after the priority deadline and continue until the position is filled.

Benefits: To view FHSUs competitive benefits package visit FHSU Benefits.

Application Process: To apply for this position please visit FHSU Careers.

Only electronic applications submitted through the webpage will be accepted.

Required Application Documents: Applicants must submit a cover letter and resume along with names and contact information for three professional references.

Application documents should be submitted in one PDF file.

If you have questions regarding the position please contact:

Sherri Matlock Director of Early College Programs (KAMS/AMS)

For more information about Early College Programs (KAMS/AMS) at Fort Hays State University: & of Hays

FHSU is located in Hays a vibrant college town of approximately 20000 located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education health care professional services shopping culture and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities including the comprehensive Center for Health Improvement Hays Aquatic Park Smoky Hill Country Club Hays Municipal Golf Course and extensive walking running and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating fishing and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12 public and private schools. With over 60 restaurants major retail outlets a low unemployment rate and very short commute times the city provides a safe welcoming low-cost high-quality living environment for the residents who call Hays America home.

Notice of Non-discrimination Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender race religion national origin color age marital status sexual orientation genetic information disability or veteran status.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or for further information on how this might affect you.