Executive Assistant
Executive Assistant
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$ 79100 - 166000
1 Vacancy
Job Description
Our Company
Changing the world through digital experiences is what Adobes all about. We give everyonefrom emerging artists to global brandseverything they need to design and deliver exceptional digital experiences! Were passionate about empowering people to create beautiful and powerful images videos and apps and transform how companies interact with customers across every screen.
Were on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization and we know the next big idea could be yours!
The Opportunity
The Executive Assistant (EA) will provide essential administrative support to the Vice President of Strategy Planning and Operations as well as the Senior Director of Marketing Strategy and Operations. These leaders drive the operational foundation of the marketing organization - translating high-level business goals into actionable marketing strategies priorities and roadmaps acting as a key partner to ensure GMO is operating efficiently and in full alignment with our business objectives.You will work closely with senior management teams prioritize and coordinate both internal and external communication endeavors. Successful candidates will have a history of maintaining confidentiality exercising judicious decision-making in varied situations and a preference for working within a fast-paced environment.
What Youll Do
Manage and coordinating intricate calendars schedules and project timelines across multiple teams resolving scheduling issues and handling logistics for time-sensitive situations and international collaborations.
Maintain high levels of confidentiality and discretion related to corporate activities and decisions.
Build and fostering cross-functional relationships supporting internal executive and external outreach.
Provide timely responses to communications across various channels with contact potentially occurring outside normal business hours.
Represent Adobe in a positive light through prompt follow-through sound judgement and excellent communication.
Coordinate travel arrangements and preparing expense reports for executives.
Manage team access to shared databases handling purchase orders and coordinating team events including offsites and all hands meetings.
Create and edit agendas reports and other documents to support organizational objectives.
Manage equipment software and office issues and maintaining department communications and materials.
What You Need to Succeed
Bachelors degree or equivalent work experience
5 years of experience in an executive assistant role supporting senior executives preferably within a high-tech environment.
Advanced proficiency in Microsoft Office (Outlook Word Excel PowerPoint and Teams) Slack and familiarity with Concur or other expense-reporting software.
Flexibility to work outside normal business hours as dictated by business needs.
Experience with international travel passport and visa management strongly preferred.
Ability to work on-site 3-5 days a week with occasional travel to other office locations.
Demonstrated capacity to work autonomously handle complex assignments and show initiative and follow-through.
Remarkable organizational skills and precise written and verbal communication.
Demonstrates a strong appetite for learning as well as competence in business judgement and discernment skilled at identifying and prioritizing tasks with logical decision-making.
An outstanding communicator who confidently engages with professionals across various levels.
Embodies the lean in mentality demonstrating flexibility being an exceptional teammate with positive demeanor preserving calm in high-pressure situations.
Energized individual excels in dynamic settings solving problems creatively managing multiple tasks efficiently and responding quickly.
Always on a quest for knowledge demonstrating a hunger to learn and adapt to new tools processes ideas and skills as necessitated by evolving teams needs.
At Adobe for sales roles starting salaries are expressed as total target compensation (TTC base commission) and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).
In addition certain roles may be eligible for long-term incentives in the form of a new hire equity award.
State-Specific Notices:
California:
Fair Chance Ordinances
Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and fair chance ordinances.
Colorado:
Application Window Notice
If this role is open to hiring in Colorado (as listed on the job posting) the application window will remain open until at least the date and time stated above in Pacific Time in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location no specific application window applies and the posting may close at any time based on hiring needs.
Massachusetts:
Massachusetts Legal Notice
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Adobe is proud to be anEqual Employment Opportunityemployer. We do not discriminate based on gender race or color ethnicity or national origin age disability religion sexual orientation gender identity or expression veteran status or any other applicable characteristics protected by law.Learn more.
Adobe aims to make accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process emailor call .
Employment Type
Full-Time
