Administrative Assistant to the Superintendent

The Laurel School District is seeking qualified applicants for the position(s) of Administrative Assistant to the Superintendent for the 2025-2026 school year. Base salary will be $35530.00.

The Administrative Assistant to the Superintendent performs highly responsible complex duties as a confidential assistant in relieving the Superintendent of administrative and operational details of his office. Works independently within the scope of established laws rules regulations and procedures and applies knowledge of departmental organization programs and goals of the school system to achieve daily tasks. Direction is received from the Superintendent who confers with the employee on unusual or complex administrative and technical problems.

QUALIFICATIONS:

• A Bachelor Degree and/or at least five years of responsible office experience; a combination of education and experience is acceptable.
• Must pass a Level II fingerprint background.
• Demonstrate professional office skills; possess exceptional multi-tasking and organizational skills and basic accounting experience.
• The highest of confidentiality and professionalism; strong verbal and written communication skills.
• Proficient computer/keyboarding and technology skills including basic knowledge of computer data entry Microsoft applications and experience with web-based applications.
• Must be flexible have excellent interpersonal skills and the ability to work well with all school district personnel members of the community and outside vendors and clients.

ESSENTIAL FUNCTIONS:

• Prepare and post official board agenda and records.
• Collect organize copy and bind materials for board meetings; distribute to board members.
• Maintains accurate records ledgers and deposits pertaining various accounts.
• Attends meetings or conferences as requested and creates confidential notes letters memos and reports as directed.
• Compile information and prepare reports as needed.
• Distribute board materials to administrators and media as required by policy and statute.
• Provides sophisticated calendar management for Superintendent by prioritizing inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Answer incoming calls and handle questions from public outside agencies board of trustees and staff.
• Complete a broad variety of administrative tasks that facilitate the Superintendents ability to effectively lead the organization including but not limited to assisting with special projects; designing and producing complex documents reports and presentations; collection and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; and completing expense and mileage reports as needed.
• Work closely with the Superintendent to keep them well informed of upcoming commitments and responsibilities following up appropriately. Act as a barometer having a sense for the issues taking place in the environment and keeping the Superintendent on task. Anticipate the Superintendents needs in advance of meetings conferences etc.
• Organize and manage routine work activities of the Superintendents office.
• Create all travel arrangements for board members and administrators as needed including making hotel reservations submitting conference registration forms and obtaining reimbursement for travel expenses.
• Serves as liaison between the Superintendent and staff departments School Board community business and governmental entities.
• Attends executive meetings as assigned to gain knowledge of issues projects and plans of the Superintendent and to follow through on all requests recommended and approved by the Superintendent.
• Provide hospitality to all guests and help to create a welcoming environment.
• Reports regularly to the superintendent any developments or issues within the school system which may require the Superintendents awareness or action all while maintaining the strictest confidentiality.
• Maintains a thorough knowledge of school district policies and procedures maintain the districts policy manual ensuring updates get dispersed.
• Composes information for publication and approval by the Superintendent; performs website management.
• Provides necessary correspondence and notifications to the appropriate parties following Governing Board actions.
• Dictates collates and assembles materials for distribution.
• Works as a part of collaborative Central Office team.
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Maintains Free and Reduced Lunch Program (FRAM) which includes the processing of applications and communication with The Office of Public Instructions parents and other stakeholders.
• Collect and reconcile all deposits from the schools for lunch monies received.
• Ability to complete a high volume of tasks and projects with little or no guidance all while maintain a positive spirit with colleagues community members parents students and all other stakeholders.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Ability to switch gears at a moments notice with excellent judgement.
• Prepares and disseminates parental notices and information via email mail website and phone.
• Conducts himself/herself in a professional ethical and respectful manner at all times.
• Demonstrates a commitment to his/her on-going professional development.

Only minimum duties are listed. Other functions may be required as assigned.

APPLICATION DEADLINE: OPEN UNTIL FILLED

To apply for this position please go to click on the Employment button. For questions please call .

Applicants must have a complete application before they will be considered for the position. Applications must be completed before the job closing deadline. A complete application consists of the completed application including all questions answered job history at least two references (one reference must be from a supervisor). References from friends or family are not sufficient. Resume cover letter and a copy of unofficial transcript(s) are acceptableand required for teaching and professional positions. Verification of military service is required if applying for veterans preference. All applicants offered a position are subject to a background check and approval from the Board of Trustees.

If you are an internal candidate (current employee) you would only be required to complete the internal application and any required documentation that you do not have on file.

Date Notice Posted: Internal 5/23/2025 External 5/28/2025

The purpose of this Notice of Job Listing is to advertise a job vacancy.

It does not in any way represent an employment contract.

LAUREL SCHOOL DISTRICT NO. 7 & 7-70 IS AN E.E.O. EMPLOYER