Senior Administrative Assistant
Senior Administrative Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Become an integral part of the Corporate Benefits team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented with a focus on attention to detail and quality.
As a Senior Administrative Assistant in Corporate Benefits you will excel in a collaborative team environment representing the manager and group with professional courtesy and expertise. Your role requires delivering high-quality work output and interacting seamlessly with executive-level internal clients across various lines of business. You will adapt procedures processes and techniques to effectively manage tasks such as invoice processing document management meeting coordination and fund management ensuring alignment with the departments activities and goals. Your proactive approach and attention to detail will be essential in maintaining efficient operations and supporting the teams success.
Job Responsibilities:
- Processinvoices and T&E expense claims ensuring compliance with policies and timely handling of purchase orders and vendor inquiries.
- Maintaindepartment documents including records retention audit updates and organizational charts.
- Manageretiree program payments such as Swiss Life and Medicare Part B reimbursements.
- Orderand oversee office supplies to ensure availability and cost-effectiveness.
- Coordinatestaff onboarding and offboarding including equipment setup and system access requests.
- Facilitatemail distribution and manage outgoing mail including child support orders and check payments.
- Organizemeetings and events handling logistics such as catering building access and transportation.
- Scheduleand manage complex calendars including group meetings and executive appointments.
- Overseefund management tasks including calendar updates and material tracking.
- Trackbenefits support cases and vendor management activities for reporting and validation.
- Communicateeffectively with internal clients producing high-quality emails and managing calls with discretion.
Required qualifications capabilities and skills
- At least five years of administrative experience
- Advanced ability to organize
- Discretion and good judgment in confidential situations and proven experience interacting with senior management
- Strong interpersonal written and oral communication skills
- Strong proficiency in Microsoft Office
- Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
Preferred qualifications capabilities and skills
- Experience supporting at the Managing Director level (or equivalent) or above
- College degree is a plus
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
Required Experience:
Senior IC
Employment Type
Full-Time
