Assistant Executive Director
Assistant Executive Director
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Salary Not Disclosed
1 Vacancy
Job Description
Position Overview
Position Overview
The Assistant Executive Director (AED) plays a critical leadership role in advancing the ALIVE!s mission. This position oversees day-to-day operations ensures high-quality program delivery and leads client services with a spirit of collaboration equity and impact.
Reporting to the Executive Director this role holds significant executive-level responsibility and influence. The AED provides strategic oversight and support to staff drives program excellence and ensures organizational effectiveness through sound management practices project management and mission alignment.
Responsibilities
Operations & Management
- Lead internal operations including team coordination and workflow management
- Support grant compliance reporting and documentation processes
- Monitor organizational performance metrics and make recommendations for improvement
- Assist in developing and implementing organizational policies and procedures
- Foster a positive inclusive organizational culture that promotes staff well-being and continuous learning
Program Oversight & Development
- Supervise and support program staff across service areas
- Ensure programs align with community needs funder requirements and best practices
- Evaluate program effectiveness and support continuous improvement
- Promote cross-departmental collaboration to enhance service integration
- Leverage data systems to inform strategic decisions improve outcomes and report on impact
- Support long-term planning for program funding and resource allocation
Client Services & Community Engagement
- Oversee client services teams and ensure equity-centered service delivery
- Develop systems for tracking client outcomes and satisfaction
- Engage with partners and stakeholders in coordination with the Executive Director to to build and maintain strategic community partnerships
- Represent ALIVE! at community events coalitions and other external settings as needed
Who You Are
To thrive as an Assistant Executive Director at our small nonprofit - and help elevate our mission every day - youll need a mix of heart grit and strategic thinking. Below is a breakdown of key qualities that would make someone successful in this role:
Strategic & Operational Thinking
- Operational mindset: Can translate big ideas into practical plans that serve clients and keep programs running smoothly
- Detail-oriented execution: Balances the big picture with a strong grasp of day-to-day logistics deadlines and workflows
- Problem-solving savvy: Sees challenges as puzzles to solve not roadblocks
Communication & Relationship Skills
- Collaborative spirit: Builds trust across teams and partners values feedback and shared leadership
- Clear communicator: Conveys updates expectations and decisions transparently to staff members and community partners
- Active listener: Makes others feel heard and understoodespecially in high-stress or emotionally sensitive moments
Leadership & Team Development
- Empowering manager: Supports staff growth and accountability through mentorship and clear expectations while modeling integrity
- Resilience & composure: Stays steady during setbacks or tough decisions
- Flexibility: Adapts to shifting priorities unexpected challenges and limited resources
Mission & Equity-Driven
- Community-centered: Grounded in the organizations values and the lived experiences of those served
- Equity-minded: Promotes inclusive practices and ensures diverse voices are respected and heard
- Ethical compass: Makes decisions guided by transparency and fairness
Administrative & Technical Skills
- Basic financial literacy: Understands budgets monitors spending and contributes to funding strategies
- Technology fluency: Comfortable using nonprofit tools like CRM systems donor databases and project management systems
- Grant & compliance awareness: Knows how to meet reporting deadlines and adhere to funding requirements
Qualifications
- 5 years of nonprofit leadership or program management experience
- Strong background in operations direct services or program administration
- Exceptional interpersonal organizational and communication skills
- Strategic thinker with hands-on problem-solving ability
- Experience with budgeting staff supervision and grant management
- Commitment to diversity equity and inclusion
- Experience with CRM or program management tools
- Knowledge of relevant service sectors (e.g. hunger relief housing etc.)
- Bilingual proficiency preferred
Why ALIVE!
At ALIVE! you will be part of a passionate community-driven team working to make a meaningful difference in peoples lives. We offer a supportive work culture opportunities for professional growth and the chance to help build a more just and connected community.
Employment Type
Full Time
