Executive Assistant
Executive Assistant
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Job Description
We are looking for an Executive Assistant to join our team!
This role provides key support to the Executive Director and the Leadership of the organization. The ideal candidate is someone with academic/clinical/research knowledge who is organized conscientious meticulous and driven. They will also provide assistance and organization for a host of individual and organizational activities.
Responsibilities:
- Executive Director Support
- Act as the liaison between the Executive Director (ED) and internal/external stakeholders; serve as an extension of the ED in a manner that reflects positively on the organization.
- Independently prioritize requests and ensure smooth day-to-day engagements.
- Safeguard EDs time and attention preventing unnecessary interruptions to maximize productivity.
- Proactively respond with updates and follow through from start to finish while maintaining a sense of urgency.
- Anticipate the needs of the executive and take ownership of the role.
- Manage and coordinate EDs clinical academic and organizational calendars.
- Prepare and manage correspondence presentations and other communications on behalf of the ED.
- Manage communications regarding EDs professional relationships including: University relations sponsor relations regulatory and government agencies and communications for University clinical and administrative activities.
- Coordinate and assist the ED with professional travel arrangements (including international travel) create detailed itineraries and submit appropriate paperwork for reimbursement.
- Monitor and manage all professional credentialing accreditation and licensing renewals and appointments.
- Manage timelines and submission for abstracts manuscripts and presentations.
- Provide editorial support for abstracts manuscripts and presentations including co-author edits references and figures.
- Perform general administrative tasks such as document preparation filing copying scanning and faxing.
- If needed attend key project and leadership meetings in support of the ED including understanding and responding to questions taking key notes and helping action a response with the Executive Director.
- Understand data privacy (e.g. PHI CPC confidentiality personal data) and maintain all information in strict confidence.
- Perform other duties and special projects as required.
- Board of Directors Support
- Provide expert level support pertaining to the Board of Directors and CPC organization structure rules and requirements.
- Function as the primary lead for communications meeting planning and organization logistics meeting minutes resolutions and other support of the Board of Directors.
- Perform other duties as required.
- CPC Support
- Arrange conference calls and meetings including catering venue scheduling etc. with support of the CPC Meeting Coordinator.
- Organize and support the weekly Leadership Committee meetings; organize content creation document minutes and tasks.
- Manage academic and CPC social media and public relations posts.
- Work with Business Development to coordinate calls and communications with existing and potential clients.
- Work with Operations and Faculty teams to coordinate key leadership meetings including meetings at congresses.
- Perform other duties and special projects as required.
Qualifications:
- High School Diploma or GED accepted; however an advanced degree (e.g. Bachelors Masters) is preferred
- Minimum 3 years of experience supporting a C-suite level executive
- Experience in a hospital academic and/or research setting is preferred
- Exemplary work ethic critical thinking skills sound judgement and ability to maintain professional demeaner in all circumstances
- Exceptional interpersonal communication skills
- Availability for after-hours inquiries regarding travel scheduling and other needs
- Excellent organizational leadership and problem-solving skills
- Excellent planning and time management skills and attention to detail
- Ability to manage challenging unexpected or ambiguous situations with composure
- Advanced proficiency in EndNote and MS Office Suite (specifically Word Excel Outlook PowerPoint)
- Strong writing and editorial skills
- Flexibility and adaptability to change
- Ability to be present in office between 90-100% of the time
- Ability to stand bend and occasionally lift up to 25 lbs.; walk up and down the stairs walk across the University campus (e.g. to secure or scope out meeting spaces or set up for meetings) or let guests or deliveries in the building
- Ability to work as a member of a team
Note:Viable applicants will be required to pass a background and education verification check.
In-Office Presence: 90-100%
Targeted Compensation: $24/hr - $34/hr
Deadline to Apply: June 1 2025
About CPC:
The Colorado Prevention Center (CPC) is an independent non-profit that is affiliated with the University of Colorado School of Medicine. It is an Academic Research Organization which performs all of the clinical research activities that a Contract Research Organization (CRO) would perform but with goals of leading cutting-edge research and cultivating the next generation of academic clinician scientists rather than profit generation.
CPC offers full service clinical trial design oversight and management with rapid access to Key Opinion Leaders in a variety of therapeutic areas. With over 35 years of experience CPC has provided services to over 150 clinical trials in a variety of indications with an emphasis on cardiovascular wound healing diabetes and more.
CPC has expertise in managing clinical trials from a variety of funding sources including Industry NIH and Investigator Initiated trials.
CPC Community Health focuses on innovative programs that reach into communities to help people find effective ways to become active empowered and healthy. Offers:
- Comprehensive benefits package (medical dental vision life STD LTD etc.)
Matching 401(k) plan (dollar for dollar up to 4% of your eligible compensation fully vested immediately)
11 paid holidays
15 - 25 vacation days based on tenure
Paid sick time (2.67 hours accrued bi-weekly up to a maximum of 80 hours)
In-suite exercise and relaxation room
Monthly fun events (e.g. team building activities games charitable events potlucks picnics)
Flexible and remote work schedules
An Equal Opportunity Employer
CPC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race (including traits historically associated with race such as hair texture and length protective hairstyles) sex color ancestry sexual orientation gender identity gender expression marital status religion creed national origin disability military status genetic information age 40 and over or any other status protected by applicable federal state or local law. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.
Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act (ADA) and certain state or local laws. If you need assistance please email our Human Resources team at.
Required Experience:
Manager
Employment Type
Full-Time
