Corporate Legal Support Specialist (formerly legal secretary)

Greenberg Traurig (GT) a global law firm with locations across the world in 15 countries has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.

Join our Corporate Team as a Legal Support Specialist located in our Dallas office.

We are seeking a highly skilled professional who thrives in a fast-paced deadline-driven environment. The ideal candidate possesses strong problem-solving abilities ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach you will play a critical role in anticipating needs of the attorneys. If you are someone who demonstrate initiatives adaptability and innovation we invite you to join our team.

This role will be based in our Dallas office on a hybrid basis (4 days in office). Regular in-office presence is required for day-to-day operations as well as for team meetings training opportunities and relationship building. This role reports to the Business Director.

Position Summary

The Legal Support Specialist provides high-level legal support to a team of attorneys. Provides a wide range of complex technical document processing and administrative services in the assigned practice group/department(s). Candidate should also be flexible to work overtime as needed.

Demonstrates professionalism technical savvy and ability to handle multiple priorities and work in an organized efficient manner at any given time. The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. This role also requires extensive coordination with clients. Flexibility to work overtime as needed.

Key Responsibilities

• Coordinates creation of legal documents as well as the editing proofreading and processing of legal documents upon request of assigned attorneys including correspondence memoranda closing documents or other practice specific documents

• Maintains legal files (both paper & electronic) organizes and files documents in designated order

• Updates transaction information scans and organizes legal files

• Manages document deliveries and tracks final executed documentation including:

• Prepares signature pages for execution and distribute same to all closing parties via electronic means (e-mail DocuSign Adobe E-Sign etc.).

• Compiles full executed transaction documents via PDF including inserting executed signature pages as well as any related Exhibits/Schedules.

• Distributes final closing binders via our file transfer portal (GT Liquid Files).

• Submits Conflicts Request for new matter openings; prepare draft Engagement Letter for same.

• Receives and evaluates telephone calls for supported attorneys fielding calls and conveying messages as necessary. Communicates with clients opposing party counsel and liaisons

• Collaborates and works with Administrative Support Coordinators Paralegals and other legal support team members where applicable

• Understands firm available resources and leverage most effective resource for desired results

• Assists with overflow work and other special projects as assigned

Qualifications

Skills & Competencies

• Skilled in handling administrative tasks such as attorney time entry travel arrangements and processing invoices and expenses

• High attention to detail outstanding organizational skills and the ability to manage time effectively

• Excellent interpersonal and communication skills (oral and written) professional demeanor and presentation

• Ability to collaborate well in a team

• Recognize confidential sensitive and proprietary information and maintain such information as confidential

• Position also required the ability to work under pressure to meet strict deadlines

Education & Prior Experience

• Bachelors Degree or equivalent experience is preferred

• 5 years of experience within a law firm or other professional organization

• Computer proficiency in Microsoft Office Suite applications including Word PowerPoint Excel and Outlook as well as document management and other office technologies

• Knowledge of laws legal codes or agency rules of assigned practice group/dept.

• General knowledge of corporate transaction documents

Technology

• Proficiency with Windows-based software and Microsoft Office Suite applications including Word PowerPoint Excel and Outlook as well as document management and other office technologies required.

• Knowledge of filings with Texas SOS Direct as well as ability to submit filings and search requests for Delaware SOS using third-party filers such as Capitol Services CSC etc.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individuals race sex or other protected characteristics and to the principles of non-discrimination on any protected basis.