Specialist, Facilities, Planning and Logistics (Signage)
Specialist, Facilities, Planning and Logistics (Signage)
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Job Description
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Job Type:
EmployeeDuration in Months (for fixed-term jobs):
N/AJob Family:
Facilities Planning and Logistics# of Open Positions:
1Faculty/Service - Department:
Campus Infrastructure and DesignCampus:
Main CampusUnion Affiliation:
SSUODate Posted:
mai 26 2025Applications must be received BEFORE:
juin 06 2025Hours per week:
35Salary Grade:
SSUO Grade 09Salary Range:
$- $9150200About the service: FacilitiesFacilities services are characterized by a dynamic and creative growing team where the winds of change are blowing offering people like you opportunities to use your leadership and innovation skills to contribute to the achievement of their inspiring mission: to deliver best in class research infrastructure reshape campus life and student experience and provide a sustainable environment for students researchers teachers and community.
uOttawas facilities encompass three main sites that are comprised of over 600000 square meters of building space (over 6.4 million square feet) 42.5 hectares of grounds 125 buildings and 4500 beds in 11 residences. There are over 150 employees in Facilities including Project Managers Energy and Commissioning Specialists Mechanical and Electrical Engineers Architects and space Planners. The facilities capital and operating expenditures are in the range of $100M for the Universitys $2.0 billion assets under management. The 20-year Capital spending plan envisions $4.0 billion of new investment highlighted by uOttawa launch of project Top Shelf a $300 million capital investment to build a new facility for the Faculty of Health Sciences at uOttawas River Campus as well as a tower at the Roger Guidon campus to house uOttawas new Advanced Medical Research Center (AMRC).
Position Purpose
The incumbent is responsible to develop manage and maintain high-quality wayfinding and signage standards across campus. This role ensures consistency in design compliance with regulations and alignment with university branding while supporting various stakeholders in planning and implementing signage solutions. You will collaborate with Facilities and other University stakeholders to ensure signage reflects the universitys visual identity and strategic objectives.
In this role your responsibilities will include:
- Technical Expertise: Develop and maintain campus-wide signage and wayfinding standards. Provide expert guidance on design solutions that balance functionality and aesthetics. Prepare technical drawings specifications and procurement documents.
- Operational Performance Management: Oversee signage installations to ensure compliance with design standards regulations and project plans. Identify and address issues post-installation coordinating follow-ups with suppliers and stakeholders. Ensure renovations and refurbishments meet signage requirements budgets and deadlines. Manage project timelines budgets and resources to ensure successful completion of wayfinding projects.
- Customer Service & Collaboration: Work closely with internal clients (planning project managers development and communications offices) to assess wayfinding needs and provide tailored solutions. Support project managers in implementing room numbering and signage strategies. Present design proposals using various software to university stakeholders ensuring their needs are met while adhering to university branding guidelines.
- Quality Assurance & Compliance: Conduct site inspections to verify compliance with university standards and regulations. Manage campus map updates and oversee production of regulatory signage in compliance with provincial and municipal regulations (e.g. evacuation plans emergency/fire equipment identification stairwell signage). Ensure installations align with as-built plans and technical documentation.
- Training of Staff: Training internal Facilities and Facility Management staff on the procedures and processes to request and acquire signage utilizing various software tools.
What you will bring:
- Post-secondary degree in Architectural Technology or a related field or an equivalent combination of education and work experience.
- Minimum of five (5) years in architecture interior design or signage.
- Knowledge of Ontario Building Code City of Ottawa regulations and construction site safety.
- Experience with project management budgeting and contract administration.
- Proficiency in:AutoCAD Adobe Creative Suite BlueBeam Revu MS Office Google Sketchup Archibus
- Implementing and training staff on signage asset software
- Strong customer service and conflict resolution skills
- Bilingualism (French and English) oral and written expression
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect teamwork and inclusion where collaboration innovation and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply we welcome applications from qualified Indigenous persons racialized persons persons with disabilities women and LGBTQIA2S persons. The University is committed to creating and maintaining an accessible barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a front-line position with responsibilities to interact with students selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 Covid-19 Vaccination. This policy was suspended effective May 1 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
