Strategic Sourcing Specialist

Union: non-union
Site: 700 University Avenue - Ontario Power Generation Building
Department: Procurement and Supply Chain
Reports to: Senior Manager Sourcing
Work Model: Hybrid
Hours:  37.5 hours per week
Status: Permanent Full-Time
Closing Date: June 17 2025

Position Summary

As a member of the Strategic Sourcing Team within the UHN Procurement and Supply Chain the Strategic Sourcing Specialist reports to a Senior Manager of Sourcing and supports the category teams in all sourcing events. This position is responsible for managing and coordinating sourcing activities for assigned categories of goods and services in compliance with regulations and aligned to the goals and objectives of UHN and its stakeholders. This position is being recruited to support the Science and Research Program of UHN.

Ideal candidates are able to demonstrate an ethical professional and accountable manner as a liaison between Researchers Suppliers and Stakeholders. The Strategic Sourcing Specialist will ensure compliance with legislative and quality standards by leading and coordinating strategic sourcing contracting and procurement activities in line with UHN Corporate Policies the Ontario Broader Public Sector Procurement Directives (BPSPD) the Canadian Free Trade Agreement (CFTA) the Canada-European Union Comprehensive Economic and Trade Agreement (CETA) public tendering legislation and other policies and procedures.

Duties

• Lead and administer procurement processes including RFXs and non-competitive processes from start through completion for goods services and capital equipment based on customer requirements and specifications.
• Supports complex research procurements such as clinical trial agreements capital equipment procurements involving renovations (ie: autoclaves and nuclear magnetic Resonance) where procurements span multiple research institutes and from various funding sources laboratory services agreements involving publication and intellectual property terms and non-good manufacturing practice (GMP)/GMP service agreements.
• Act as the sourcing lead in the development of complex initiatives with multiple stakeholders and user groups across the organization and organizes workload and resources to meet deadlines and contracting requirements.
• Oversees the analysis of Bids or Proposals and facilitates the evaluation process for stakeholders while providing expertise in all steps of the procurement process. This may include coordination and facilitation of trials evaluations demonstrations site visits etc. as is required.
• Negotiate execute and manage contracts in conjunction with business/operational stakeholders escalating to legal support when needed.
• Supports contract management including escalations
• Performs market analysis of available procurement strategies and advises customers of market place information.
• Identifies opportunities for further alignment of regional efforts including collaboration with Shared Services Organizations Group Purchasing Organizations and Supply Ontario.
• Researches analyzes and reports on marketplace trends that impact commodities.
• In conjunction business/operational stakeholders conduct risk assessment as needed and provide management with input on risks and mitigations.
• Manages contract expirations in a timely manner
• Enters data into the procurement systems and maintains accurate records.
• Maintains effective communications with both internal and external stakeholders including vendors on a variety of contractual and service issues.
• Oversee and monitor established business and performance quality indicators in assigned work (timely contract renewals response time and vendor performance).
• Supports continuous improvement of processes and outcomes.
• Participates in committees (internal and external) as appropriate.
• Performs cross-functional duties and other duties consistent with the job classification as required.

Qualifications :

• Undergraduate Degree in a relevant field e.g. business supply chain commerce or economics or equivalent combination of education and experience.
• Minimum five (5) to seven (7) years experience in a public procurement role including demonstrated contract management and contract negotiation experience.
• Recent Strategic Sourcing and/or Public Purchasing experience in a healthcare environment is an asset.
• Certified Supply Chain Management Professional (SCMP) Designation Project Management Professional (PMP) Certification or Public Procurement Designation is an asset.
• Experience in administering terms and conditions of purchase orders and formal contracts is required.
• Requires knowledge and experience in materials provisioning negotiation and an understanding of business and legal issues.
• Sound working knowledge of Broader Public Sector Procurement Directives trade agreements CCDC guidelines federal and provincial legislation impacting public procurement.
• Demonstrates a commitment to providing a high level of customer service with an acute understanding of the customer and their needs; utilizes sound judgment and decision making.
• Ability to identify and differentiate legal issues from business issues throughout the process and work with the appropriate teams to resolve the appropriate requirements and specifications.   
• Ability to work in a fast paced and dynamic environment with a commitment to providing high levels of customer service satisfaction and improvement to the functional area itself.
• Excellent communication skills combined with strong analytical abilities and mathematical aptitude required.
• Ability to prioritize workload manage unexpected occurrences and at the same time manage deadlines.
• Demonstrated project management skills; ability to organize control and coordinate a variety of activities in a fast-paced ever-changing environment.
• Ability to effectively operate computer software and peripheral equipment (i.e. Windows operating system MSOffice including Outlook Word Excel Visio).
• Knowledge of supply chain and business computer applications including SAP S4Hana Ariba online evaluation tools and online public tendering systems is an asset.

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Full-time