Administrative Assistant (ZR_23575_JOB)
Administrative Assistant (ZR_23575_JOB)
Posted on :
27-05-2025
Employer Active
1 Vacancy
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Job Description
This is a remote position.
Schedule: Monday to Friday 8:00 AM 12:00 PM Eastern (4 hours/day 20 hours/week) (may reach up to 30 hours per week when necessary)
Job Title: Admin Assistant
Location: Remote
Job Description:
We are seeking a highly organized and proactive Executive Assistant to support the operational and administrative functions of our organization. This role involves managing key internal systems coordinating with vendors and subcontractors ensuring timely payments and compliance and providing executive-level assistance to the CEO. The ideal candidate is detail-oriented tech-savvy and capable of handling multiple responsibilities with minimal supervision.
Responsibilities:
Trainual Management (Processes and Policy management)
Paying Subcontractors - Making payments via ACH and zelle to our subcontractors
Company calendar management
Angilist add paused every 2 weeks
Filling out new Vendor formsapplications
Management of CEOs email inbox
Management of company primary email inbox
Paying bills (Rent Utilities)
Vehicle Registrations - keeping up to date renewals
Paying Vendor bills
Updating company corporate annual report with sunbiz
Insurance management - work with insurance agent to keep insurances updated and to request COI forms
Document filing - General file management
Electrical Permit paperwork processing
Schedule office services cleaning etc
Vendor technical support (Phone system subscription services etc)
As needed admin task (Calls follow-ups vendor appointments applications renewals)
Requirements
Qualifications:
Proven experience in administrative executive assistant or operations support roles
Strong knowledge of business operations billing and vendor coordination
Proficiency with Google Workspace Microsoft Office and digital payment platforms (ACH Zelle)
Experience with Trainual or similar process management tools is a plus
Excellent communication and time management skills
Ability to handle confidential information with integrity
Detail-oriented with a proactive solution-oriented mindset
Independent Contractor Perks
- Permanent work from home
- Immediate hiring
- Steady freelance job
ZR23575JOB
Qualifications: Proven experience in administrative, executive assistant, or operations support roles Strong knowledge of business operations, billing, and vendor coordination Proficiency with Google Workspace, Microsoft Office, and digital payment platforms (ACH, Zelle) Experience with Trainual or similar process management tools is a plus Excellent communication and time management skills Ability to handle confidential information with integrity Detail-oriented with a proactive, solution-oriented mindset
Education
High school diploma or equivalent required; associate or bachelor s degree preferred.
Employment Type
Full Time
Company Industry
Key Skills
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