Property & Facilities Administrator
Property & Facilities Administrator
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Job Description
The Role
As a Property and Facilities Administrator at Beyond Bank Australia you will play a key role in ensuring the smooth and efficient operation of our administration centres. Reporting to the Portfolio Facilities Manager you will be responsible for coordinating a wide range of administrative facilities and records management tasks. This includes supporting staff needs managing supplier relationships maintaining office supplies and equipment and ensuring compliance with safety and operational standards. Your strong organisational skills attention to detail and proactive approach will help create a safe welcoming and productive workplace environment.
In the role you will
- Interact with staff clients suppliers and visitors across Beyond Bank Australia Administration Centres
- Process supplier invoices for the national property portfolio on a weekly basis
- Coordinate staff amenities cleaning visitor access and executive room requirements
- Manage mail and courier services between the SA Head Office and all branches
- Maintain stationery stock and ensure the Distribution Centre/Mail Room is clean and secure
- Perform general clerical duties including filing mailing laminating and minute-taking
- Oversee records management including document storage archiving and secure waste collection
- Support facilities maintenance and repairs in collaboration with the Portfolio Facilities Manager
- Manage pool vehicle servicing and cleanliness and maintain contractor insurance documentation
- Assist with WHS compliance including fire warden training and hazard reporting
- Contribute to business performance by supporting innovation efficiency and workplace culture
Qualifications :
About you
You are a highly organised and adaptable professional with a strong focus on customer service and operational efficiency. With excellent communication skills and a proactive approach you thrive in fast-paced environments where multitasking and attention to detail are essential. Your solid working knowledge of Microsoft Office combined with your experience in administrative support and facilities coordination enables you to manage competing priorities and meet deadlines with confidence. A current drivers licence is essential and experience with lease documentation and invoice processing will be highly regarded.
- Current drivers licence (essential)
- Strong customer service and verbal communication skills
- Proficient in Microsoft Outlook Excel and Word
- Accurate data entry record keeping and invoice processing
- Ability to manage multiple tasks and meet deadlines
- Flexible and adaptable in a fast-paced environment
- High attention to detail and organisational skills
- Strong initiative motivation and professionalism
- Experience with lease documentation (desirable)
- Excellent written communication and interpersonal skills
Additional Information :
See yourself in our team
You will be joining the Property team helping to manage and optimise Beyond Banks real estate assets. This team ensures that the banks properties are well-maintained compliant and aligned with the institutions strategic objectives effectively supporting our operational success and growth.
Why work for Beyond Bank
We welcome candidates that reflect the diversity of the communities in which we operate. We actively encourage Aboriginal and Torres Strait Islander peoples people with disability LGBTQIA as well as culturally diverse community members to apply for our roles.
Beyond Bank is committed to creating an accessible recruitment process and employment experience. If you identify as a person living with disability and require adjustments to our online application recruitment selection and/or assessment process or modifications for accessibility to our locations please contact us at
And theres even more benefits:
- Additional 3 paid work-life balance days to boost your annual leave* (not for casual roles)
- Paid community volunteer days to support many community charities across Australia
- Access to employee discounts health and wellbeing initiatives employee and family assistance plus more
- A flexible and diverse working environment
- Career development opportunities training and coaching
By joining Beyond Bank you will have the opportunity to work alongside talented professionals who will support and encourage you to achieve your full potential. If you are passionate about people and want to make a difference we would love to hear from you.
What does our recruitment process look like
The process can include a phone screen video interview virtual or face-to-face interview psychometric testing and all relevant background checking. Some positions may require undergoing 4 weeks of mandatory full training.
Apply Now!
To find out more about Beyond Bank visit or for more information contact
Applications close 20/06/2025
As a certified B Corp we are using our business as a force for good.
By applying for this opportunity you are providing consent for Beyond Bank Australia to conduct all pre-employment screening checks (APRA ASIC Bankruptcy National Criminal History Check VEVO Adverse Media Check and Reference Checks) at the expense of Beyond Bank Australia.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
