Office Administrator /HR Administrator
Office Administrator /HR Administrator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Envision is looking for a dynamic Office Administrator/HR Administrator to handle the responsibilities of Envisions Aberdeen Proving Ground MD office. This position will require essential leadership and oversight for daily office operations. This role requires a proactive highly organized and resourceful individual who can ensure efficient management of administrative functions coordinate records and correspondence and oversee office security and access processes. This individual will play a key role in supporting our employees and partnering with business leaders to align strategies with organizational goals. The ideal candidate is a proactive leader with a passion for people process improvement and organizational development. This individual needs to be able to work with little to no supervision.
Key Responsibilities:
Office Management duties:
- Independently open close and maintain the APG MD office.
- Assigned as the Resident Agent for the Corporation here in Maryland.
- Assist in office security as a Safe & Key Custodian and maintain the operation of the security cameras.
- Responsible for telephone coverage as well as greeting and log-in visitors who visit the MD office.
- Join the weekly conference calls with the President Business Development and Proposal team discussing Capture/Government opportunities.
- Coordinating a schedule for the MD conference room to hold meetings and luncheons with Government employees Business Development and Envision employees from the various contracts.
- Attend Job Fairs and assist the Envision recruiter.
- Attend luncheons with professional groups while helping to market EIS.
- Proficient in Microsoft Word Excel Power Point and SharePoint.
- Order and track all supplies for printers computers general office kitchen and restroom.
- Hire and coordinates office cleaning on a bi-weekly basis.
- Manage vendor relationships including office supplies maintenance services and IT support.
- Ensure office compliance with health and safety regulations and company policies.
- Maintain office budget track expenditures and report on spending.
- Maintain inventory of office equipment and schedule repairs or upgrades as needed.
- Manage day-to-day office operations including scheduling supplies procurement and facilities maintenance.
HR Duties:
- Lead and manage various HR functions including onboarding employee relations performance management and compliance.
- Ability to handle employee relations and conflict resolution.
- Maintains employee HR records ensuring completion and accuracy of details such as government forms employee contact information and other key personnel files and documents.
- Performs administrative and record-keeping tasks related to staffing changes which may include layoffs resignations terminations disability and extended leaves of absence. Prepare HR out-processing documents and initiate debriefing and out-processing of all exiting employees.
- Coordinates and manages Open Enrollment Benefits which may include collecting and submitting employee information and notice of change in status to health dental life disability and other insurance related information.
- Involved with maintaining compliance with federal state and local employment laws. Oversee government reports which include I-9 verification EEO-1 filings and other compliance reviews.
- Knowledge of E-Verify system.
- Developed and maintains the employee directory as well as recruitment reports for management.
- Coordinates making employee badges for all new hires
- Develop and implement HR policies and procedures that support a positive and productive work environment.
- Assist the Facility Security Officer (FSO) with various tasks.
Preferred Qualifications:
- Bachelors degree in human resources Business Administration or a related field preferred. Or Human Resources certificate course completion
- 3-5 years of experience in HR roles
- Basic knowledge of employment laws HR policies and best practices.
- Excellent interpersonal communication and problem-solving skills.
- Experience with HRIS systems and Microsoft Office Suite.
- Ability to obtain and maintain any required government security clearance if necessary (this requires US Citizenship)
- Experience in government contracting or a similar regulated environment.
Established in 2006Envision Innovative Solutions is a technology company that uses its knowledge and expertise to develop solutions and solve problems for commercial and government customers with a constant and deliberate commitment to performance and integrity.
Small Disadvantaged Business(SDB) offering a broad range of services.
Over time we have developed expertise in staffing Technology projects and formed a Recruitment Service to provide staffing and solution needs to commercial customers. Our clients include many Technology and Financial Services companies. We have continued to grow adding cutting edge networking solutions web design and e-marketing services as well as SEO strategy services.
Envision Innovative Solutions is an Equal Opportunity Employer committed to hiring and retaining a diverse workforce regardless of age. U.S. Citizenship is required for most positions.
Required Experience:
Unclear Seniority
Employment Type
Full Time
