Accounting Coordinator
Accounting Coordinator
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Job Description
The Ontario Securities Commission (OSC) is the statutory body responsible for regulating Ontarios capital markets in accordance with the mandate established in the provincial Securities Act and the Commodity Futures Act. The mandate of the OSC is to provide protection to investors from unfair improper or fraudulent practices to foster fair efficient and competitive capital markets and confidence in the capital markets to foster capital formation and to contribute to the stability of the financial system and the reduction of systemic risk. This mandate is performed through policy operational and enforcement activities. The OSC also contributes to national and global securities regulation development.
We offer a diverse fair and flexible work environment and take pride in our challenging and rewarding work.
The Finance and Administration Division exercises leadership through its strategic allocation of financial resources and managing of financial risks proactively to meet OSC regulatory responsibilities. The division provides financial management and analysis budgeting and forecasting treasury procurement and contract management services. In addition the division is responsible for Administration providing workplace design and facilities management services.
Summary
Reporting to the Manager Finance the Accounting Coordinator focus in Revenue and Accounts Receivable.
The Accounting Coordinator provides accounts receivable processing services and oversees the receipt and validation of all incoming payments for compliance with financial policies and procedures. This position is also responsible for performing financial transactions including verifying classifying computing posting recording and reconciling accounts receivables data in support of the Ontario Securities Commission.
The Accounting Coordinator also provides administrative support for other financial and compliance services.
Key Duties and Responsibilities
REVENUE
Invoicing and Revenue Entry
Generate and submit invoices for management approval and input to appropriate accounts within OSCs recording systems
Create batch files including supporting documentation and after review upload to create complete on-line records
Reconcile batch transactions
Process record and deposit all methods of revenue transactions in accordance with approved accounts receivable procedures
Process credit notes
Liaise with regulatory branches to reconcile payments and determine appropriate account allocations
Investigate and analyze all electronic funds transfers wire transfers and other forms of electronic payment and ensure allocation to correct account receivable. Perform follow-up analysis as required
Review co-workers work as a secondary check as required.
Accounts Receivable
Monitor and manage all accounts receivable activity
Perform reconciliations to confirm OSC systems (Workday) and bank records are consistent
Coordinate accounts receivable information with management and staff in Finance and other program areas
Update systems to record returned cheques and follow-up on collection activity
Issue reminder notices and collection letters and follow-up on overdue accounts
Follow up with market participants with overdue accounts on collections
Provide overdue accounts reports and analysis to management on a monthly basis
Perform daily reviews of bank records for to verify all transactions have been appropriately approved.
Update customer files and accounts receivable files to reflect all related activity
General
Post approved batches ensuring to capture key supporting documents
Post approved General journal entries
Compile all relevant data for the public release of Executive and Management expense disclosure reports
Prepare monthly reports on Key Performance Indicators
Support internal and external year-end audit processes by providing information reports and statistics
Maintain a manual and electronic filing system for all revenue and accounts receivable related documents
Provide support to other Finance areas as required
Maintain awareness of trends in the accounts receivable field to support OSC with continuous process improvement
Qualifications
Completion of a 2-year community college diploma in finance business accounting or a related field
1-3 years of accounting related experience in an accounting department including experience in reconciliation processes
Intermediate level proficiency in Excel is required to create and run reports perform data analysis and utilize formulas and pivot tables.
Strong oral and written communications and customer service skills is essential to engage with varied audiences across very different disciplines to provide an understanding on policy practices and other work-related topics
Strong analytical evaluative and problem-solving abilities
Ability to work independently under general supervision with support available in unusual circumstances or to escalate issues
Strong attention to details and organizational skills
Ability to document process and procedures
Grow your career and make a difference working at the OSC.
* OSC Employees: please apply in Workday using the Browse Jobs feature within your Jobs Hub *
We thank all applicants for their interest in the Ontario Securities Commission. We will contact those selected for an interview.
The OSC is committed to diversity and providing an inclusive workplace and providing accommodation in accordance with the Accessibility for Ontarians with Disabilities Act and the Human Rights Code. It is our priority to ensure employment opportunities are visible and barrier-free to all under-represented groups including but not limited to Indigenous Black and racialized groups people with disabilities women and people from the 2SLGBTQI community to achieve an employee demographic profile reflective of the demographic profile of Ontarians.
The OSC is a proud partner with the following organizations: Ascend Canada BlackNorth Initiative Canadian Centre for Diversity and Inclusion and Pride at Work Canada
If you require an accommodationduringthe recruitment process please let us know by contacting our confidential inbox .
Required Experience:
IC
Employment Type
Full-Time
