Academic Support Specialist

University Of Hawaii

Posted on : 27-05-2025

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1 Vacancy

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Job Location

Honolulu, HI - USA

Monthly Salary

Not Disclosed

Salary Not Disclosed

Vacancy

1 Vacancy

Posted on : 27-05-2025

Job Description

Description

Title: Academic Support Specialist
Position Number:T
Hiring Unit: College of Education School for Teacher Education (STE)
Location: Manoa
Date Posted: May 22 2025
Closing Date: June 06 2025
Band: A
Salary :salary schedules and placement information
Full Time/Part Time: Full Time
Temporary/Permanent: Temporary

Other Conditions: Special funds. Appointment to begin June 2025 or soon thereafter. Renewal contingent upon department needs satisfactory performance and availability of funds.

Duties and Responsibilities

*Under the direction of the School of Teacher Education (STE) Program Directors plan manage and supervise program operations including the creation implementation interpretation and maintenance of day-to-day functions policies practices and systems.
*Provide administrative support to the STEby preparing the schedule of classes faculty workload forms field supervision course catalogs and monitoring personnel and leave documents.
*Maintain record-keepand archiveelectronic and hardcopydocuments such as course documents evaluations syllabi Plan B papers and student and faculty records.
*Prepare and track required documents for students including student records course documents student reports letters etc.
Provide support services to faculty including textbook orders travel documents room reservations expenditure reimbursements andproviding access toprogram and student information.
Manage and process personnel actions such as hiring overload renewal and leave for faculty staff lecturers casual hires and studentassistants.
*Work ontheTenure and Promotion process with the Director which includes preparing appropriate documents informing faculty members of requirements and deadlinesandmakingsure all deadlines are met.
*Serve asthefirst point of contact for theSTEprograms. Field inquiries from current former and prospective students and disseminateprogram information as needed.
*Initiate and coordinate all aspects of program events(e.g. Orientation Plan B Symposium admission interviews etc.) and other STE functions.
Develop update and distribute communication including correspondence forms reports documents program handbooks promotional material program websites etc.
Monitor program budgets by tracking expenses in the University financial system. Make sure expenses are alignedwiththe program budgets and comply with University policies and procedures. Make necessary recommendations to the Program Directors as necessary.
Review assist with or process all necessary fiscal documents for theprogramssuch as requisitions travel documents reimbursement parking etc.
Supervise and train undergraduate student assistants and casual hires.
Work outside of normal business hours including weekends and/or holidays as needed and at offsite locations.
Other Duties as assigned.

*Denotes Essential Functions

Minimum Qualifications

Possession of a baccalaureate degree in Education Business Administration or related field and 0 year(s) of progressively responsible professional experience with responsibilities for academic program support; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
Functional knowledge of principles practices and techniques in the area of academic program support demonstrated by knowledge understanding and ability to apply concepts terminology.
Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with academic program support.
Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of management and support of an academic program.
Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
Ability to accommodate a flexible work schedule (School of Teacher Education program activities may be held before and after normal working hours and/or on weekends and at some offsite locations).

Desirable Qualifications

Professional experience with responsibilities for academic program support.
Experience with Banner and Star systems.
Experience with Hubspot or other Customer Relationship Management tools.
Experience working in an institute of higher education.
Experience working in a Professional Development School-University partnership setting.
Experience working with diverse/multicultural populations including Native Hawaiian special needs or English language learner populations.
Considerable working knowledge of teacher preparation in the state of Hawaii.
Experience with Kuali Financial System (KFS).

To Apply: Click on the Apply button on the top right corner of the screen to complete an application and attach required documents to the online application. Applicants should submit: 1. cover letter indicating how you satisfy the minimum and desirable qualifications 2. resume 3. names and contact information (including email addresses) of 3 professional references and 4. official transcripts (copies acceptable; however official transcripts are required upon hiring). Late incomplete or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned.

NOTE: If you have not applied for a position before using NEOGOV you will need to create an account. The maximum file size to upload/attach is 10 MB. If the attachment is larger than 10 MB please split the file and upload it as a supplemental attachment.

Inquiries: Kristen Ferrer

EEO Clery Act ADA

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link:

Required Experience:
Unclear Seniority

Employment Type

Full-Time

Company Industry

Key Skills

Children Activity

Access Control

Human Resources Administration

Government

Actuary

Hydraulics

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University Of Hawaii

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