Administrative Coordinator
Administrative Coordinator
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1 Vacancy
Job Description
Administrative Coordinator
Division of Finance and Administration
Georgia State University
The Division of Finance and Administration contributes to Georgia State Universitys teaching research and public service mission by providing the university community and the institutions constituents with quality services in a supportive and cost-effective manner. The division provides specialized expertise in the stewardship of human resources financial assets property and facilities in the assurance of a safe environment for faculty staff students and visitors to our campus.
TheDivision of Finance and Administrationis currently seeking to hire an Administrative Coordinator.
WHAT MAKES GSU A GREAT PLACE
- Flexible work environment.
- Generous benefits including health dental vision tuition assistance retirement etc.
- A knowledge-sharing organization that works collaboratively with diverse partners.
- Professional development opportunity and mentorship.
- A rapidly growing center within an academic setting.
WHAT WILL YOU DO:
This position manages the front desk by greeting customers and answering phones placing procurement orders for the office and other related duties as assigned.
DUTIES AND RESPONSIBILITIES INCLUDE:
- Enter/Update vendors in the vendor database for the University in PeopleSoft (Spectrum) Financials.
- Runs TIN (Taxpayer Information Number) matching through the IRS (Internal Revenue Service) and GIACT system.
- Issue tax exempt and W9 forms to vendors when needed.
- Order and maintains office supplies.
- Process Travel requests for department.
- Open and close the Purchasing office.
- Open and distribute incoming mail to the staff members of Purchasing.
- Receive bids from vendors and make certain that time stamp is affixed.
- Answer vendor database questions from colleagues.
- Assist with retrieving requested documents for auditing purposes.
- Assist with bid openings as needed.
To be fully considered for this position all candidates at the time of submission must provide the following documents:
- A complete and accurate GSU application
- Resume
- Cover Letter (recommended)
Minimum Requirements:
- Bachelors degree and one year of administrative experience or high school diploma or GED and five years administrative experience or a combination of education and related experience.
Preferred Requirements:
- Experience using PeopleSoft Financials.
- Experience using Jaggaer procurement platform.
- Experienced using Microsoft Office Suites specifically Excel and Word.
Required Experience:
IC
Employment Type
Full Time
