UNIV - CME Administrative Coordinator- COM: Dean's Office
UNIV - CME Administrative Coordinator- COM: Dean's Office
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Job Description
Job Description Summary
Provides administrative support and management of financial activities for the Office of Continuing Medical Education to include support of the day-to-day operations of overall CME program. Manages and maintains Continuing Medical Education and Continuing Education (CME) credit storage data base for internal and external participants. Manages registration of all participants in continuing medical education activities. Verifies and documents earned CME credits for all participants.Provides support with on-site meeting management as required. Supports the general procurement and fiscal affairs of the MUSC Office of Continuing Medical Education.
Entity
Medical University of South Carolina (MUSC - Univ)Worker Type
EmployeeWorker Sub-Type
ClassifiedCost Center
CC004732 COM DO CME CCPay Rate Type
HourlyPay Grade
University-05
Pay Range
Scheduled Weekly Hours
40Work Shift
Job Description
25% Manages and maintains continuing medical education credit storage data base. Tasks include verification and documentation of credit hours earned by internal and external participants of CME and CE activities disseminating information to individual health care providers compiling specialized and detailed information for annual reports required by accrediting bodies. Issues cumulative credit letters and credit summaries upon request.
25% Prepares course materials for the registration process of all MUSC Office of Continuing Medical Education managed conferences (name badges rosters etc.) utilizing meeting management software. Disseminates weekly reports to all MUSC OCME staff Activity Directors and Associate Dean by providing current and relevant data (number of registrants amount of income including exhibit fees and grant support) for all conferences awarded CME credit by the MUSC OCME. Provides onsite management and resolution of preregistration and onsite registration issues for live CME conferences. Assists CME Managers with overall onsite management as required.
25% Processes funds and/or payments for the overall CME operation (ex. Registration/exhibit fees for continuing medical education activities). This process requires attention to detail preparation of collection analysis report remittance advice forms and depositing funds through the university cashiers office and issuing confirmation receipts for funds received. Assists in submitting invoices purchase requisitions and ISDs for payment through the accounts payable and procurement offices. Responsible for managing inventory and purchasing of conference materials and general office supplies and equipment. Assists with accounting of individual continuing medical education activities and provides financial data to Administration on a regular basis for review.
15% Develops and disseminates daily overall and outcome evaluations for managed and non-managed conferences through Survey Monkey. Assists Program Managers in developing email blasts for marketing CME conferences.
10% Interacts with national regional state and university officials as well as faculty and staff to facilitate the efforts of MUSC Continuing Medical Education. Assists with overall CME operation efforts in complying and reporting milestones and data for reaccreditation self-study through Accreditation Council for Continuing Medical Education. Manages quarterly CME Advisory Committee meetings. Provides draft of meeting minutes for review by Committee Chair and Director of CME before distributing to Committee Members. Updates Membership roster as needed.
Additional Job Description
Minimum Requirements: A high school diploma and four years relevant experience in business management public administration or administrative services; or a bachelors degree and two years experience in business management public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform pinching operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs. unassisted. (Infrequent) Ability to lift objects up to 15 lbs. from floor level to height of 36 inches unassisted. (Infrequent) Ability to lower objects up to 15 lbs. from height of 36 inches to floor level unassisted. (Infrequent) Ability to push/pull objects up to 15 lbs. unassisted. (Infrequent) Ability to maintain 20/40 vision corrected in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)If you like working with energetic enthusiastic individuals you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program please click here: Experience:
IC
Employment Type
Full-Time
Key Skills
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