Educational Specialist
Educational Specialist
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Job Description
Description
Title: Educational Specialist
Position Number:
Hiring Unit: College of Arts Languages and Letters Office of the Dean
Location: University of Hawaii at Manoa
Date Posted: May 23 2025
Closing Date: June 09 2025
Band: A
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
Funding: GeneralDuties and Responsibilities
- *Work under the direction of the Associate Dean for Academic Affairs (ADAA) in the administration of academic and curricular matters within the College of Arts Languages & Letters (CALL).
- Assist the ADAA in designing and conducting research for academic programs to support college-wide planning and evaluation.
- *Update and administer the CALL online exit survey program to collect and analyze program evaluation data from graduating undergraduate and graduate students.
- * Assist the ADAA in monitoring institutional data on CALL majors and graduates to support CALL leaderships decision-making processes.
- * Assist the ADAA in processing course and program proposals including online course requests ensuring compliance with the University of Hawaii at Manoa (UHM) policies and procedures.
- *Serve as a liaison between CALL departments the deans office and the Office of the Vice Provost for Academic Excellence (OVPAE) to resolve technical and tracking issues related to course and program actions.
- Assist the ADAA in monitoring semester enrollment data (fall spring summer) and faculty/TA/Lecturer course assignments providing reports to the ADAA to inform strategic course offering optimization in alignment with college needs.
- *Manage the College International Visiting Scholar/Exchange Visitor Program. Collaborate with CALL chairs directors administrative staff HR and relevant UH offices
- *Review requests prepare update and maintain records and reports on international visiting scholars.
- *Works with CALL faculty HR and relevant UH units (Office of Global Education Office of General Council etc.) to facilitate and provide support for Faculty-Sponsored Study Tours (FaSST) and other international agreements.
- *Manage and update a database of international agreements for CALL.
- Provide support for the committees review of teaching award applications.
- Process student scholarships and faculty awards.
- * Identify CALL student marshals for fall and spring commencement ceremonies in collaboration with the OVPAE and ADAA.
- *Coordinate logistics for periodic program reviews by arranging site visits and meetings and managing other logistical needs.
- *Resolve Hawaiian/Second Language (HSL) waiver issues in consultation with the ADAA.
- *Perform special projects (e.g. surveys etc.) and other duties related to academic affairs as assigned by the ADAA.
- Other duties as assigned.
Minimum Qualifications
- Possession of a baccalaureate degree in Arts & Sciences or related field and 1 year of progressively responsible professional experience with responsibilities for research/data analysis and/or program management; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
- Functional knowledge of principles practices and techniques in the area of research/data analysis and/or program management demonstrated by knowledge understanding and ability to apply concepts terminology.
- Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with research/data analysis and/or program management.
- Demonstrated ability to recognize problems identify possible causes and resolve the full range of programs that may commonly occur in the area of research/data analysis and/or program management.
- Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
- Demonstrated ability to operate a personal computer apply word processing software and other relevant software including Microsoft Word Excel PowerPoint SurveyMonkey Google Forms and similar tools.
- Demonstrated ability to develop administer and analyze online surveys.
- Demonstrated ability to work independently and reliably and with flexibility.
Desirable Qualifications
- Graduate degree in Arts Sciences Education or related field
- Prior experience conducting research surveys and/or program management in higher education.
- Familiarity with degree programs courses and enrollments at UHM.
- Experience with the UH systems and databases such as IRAPO STAR and/or MIRO.
- Knowledge and experience with the UHM general education requirements and policies.
- Experience with nonimmigrant visa rules regulations and processes.
- Experience with international education agreements
To Apply:
Click on the Apply button on the top right corner of the screen to complete an application and attach the following required documents:- A cover letter indicating how you satisfy the minimum and desirable qualifications
- Current resume
- Official transcripts (copies acceptable for application but if selected originals required upon hire)
- Names of three (3) professional references (including phone number and e-mail addresses).
Inquiries: Kimi Kondo-Brown Associate DeanEEO Clery Act ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
