Administrative Assistant

Are you an organized detail-oriented professional with strong administrative and communication skills The Town of Brookline is seeking a dedicated Administrative Assistant to support the Select Board Office a fast-paced municipal department that plays a vital role in the towns governance. This is an excellent opportunity for someone who excels at clerical coordination thrives in a collaborative environment and is committed to helping local government operate effectively.

About the Role

As the Administrative Assistant you will play a key role in supporting the day-to-day operations of the office. Youll assist with license processing help coordinate meetings and communications and provide high-level customer service to residents businesses and other stakeholders.

This position requires a high level of discretion strong communication skills and the ability to multitask across licensing budget preparation and public-facing administrative functions.

Key Responsibilities

• Provide administrative support including word processing filing copying scanning and answering phones.
• Serve as a primary point of contact for inquiries related to Town services and licensing processes.
• Assist with the preparation of agendas meeting materials announcements and mailings for the Select Board and its Licensing Panel.
• Review and process license applications for over ten categories including alcohol food service entertainment lodging and short-term rentals.
• Support licensing operations through the Accela online system and update town webpages related to permits and licenses.
• Coordinate interdepartmental inspections and follow-ups for license approvals.
• Assist with the preparation of the towns annual financial plan supporting the Assistant Town Administrator for Finance.
• Ensure timely and accurate data entry deposits and records management.
• Work occasional additional hours during peak license renewal or budget preparation periods.
• Other related work as required.

Qualifications

• High school diploma required; Associates degree preferred.
• Minimum of 3 years of administrative or office experience; municipal or customer service experience is a plus.
• Proficient in Microsoft Office Suite and familiar with financial or licensing software such as MUNIS and Accela.
• Excellent organizational skills with a keen attention to detail.
• Strong written and verbal communication abilities.
• Ability to work independently manage time effectively and maintain confidentiality.

Why Join Us

The Town of Brookline offers a competitive hourly wage of $29.61 - $30.86 a comprehensive benefits package and a supportive workplace where your contributions truly matter.

This role offers the opportunity to directly support critical functions of local government while building your administrative and municipal knowledge. Youll be part of a collaborative team environment with experienced professionals who value accuracy service and communication. In this position youll gain exposure to budgeting processes licensing systems and public-facing communicationsskills that are essential to long-term success in the public sector.

Apply Today

Interested candidates should submit a resume and cover letter by June 6 2025.