Assistant Registrar â Student Accounts â Enrolment Services
Assistant Registrar â Student Accounts â Enrolment Services
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Job Description
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The Opportunity
Date Posted: May 21st 2025
Posting Deadline: June 4th 2025
Department: Service Centre Enrolment Services
Type of Employment: Permanent Full-Time
Group Affiliation: APC Group Group 6 ($67407 - $86862 annually)
At Saint Marys University you will be surrounded by a talented and dedicated team of professionals committed to accessibility diversity and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the Universitys success. We are currently looking to fill the position of Assistant Registrar - Student Accounts to join our Enrolment Services team.
What we offer
As a team member at Saint Marys we are proud to offer many benefits. Some of these include:
- Competitive compensation
- Comprehensive benefits package
- Defined Contribution Pension plan
- Vacation
- Personal days
- Flexible Workplace
- Professional development
- Holiday closure
- Summer hour schedule
- Employee Transit EPass through Halifax Transit
Job Information and Responsibilities
Under the direction of the Director Service Centre and Financial Aid & Awards the Assistant Registrar Student Accounts will:
- Provide positive customer service experience to students related to student financial accounts analysing customer inquiries and settlement requests
- Maintain student account statement invoicing
- Timely collection of student account receivables
- Identify and communicate with students at risk of meeting their financial obligation explaining and providing payment options and support when necessary
- Establish defined payment plan options and selection plan processes
- Proactively monitor student accounts financial activity and undertake action as required to facilitate payment
- Devise and coordinate communication strategies related to payment schedules including assessment of interest charges and late payment fees
- Review status of delinquent accounts and initiate collections process
- Assist in preparing yearly write off analysis for uncollectable student debt
- Oversee the monthly reconciliations in support of the oversight of student receivable financial activity
- Collaborate with other operating units and/or agencies regarding the posting of tuition and ancillary fees
- Supervision of Enrolment Services Representatives and Service Centre Coordinator requiring scheduling training and guidance
- Selects and recommends direct reports confirms selection and transfer of indirect reports
- Advise Director Service Centre on student debt policy practices and make recommendations to support effective collection efforts.
- Execute the student debt policy adherence to policies related to late charges interest fees for past due accounts registration holds and de-registration
- Assist with the implementation execution and maintenance of an integrated Student Accounts platform delivering intuitive account statements payment and refund options and automated communication plans
Experience and Education Requirements
To be the successful Assistant Registrar- Student Accounts you will have:
- Completion of an Undergraduate Degree
- 5 years of accounts receivable experience
- Demonstrated experience in customer service excellence
- Demonstrated experience in positively leading and managing a team
- Ability to communicate effectively both orally and in writing
- Ability to organize prioritize and schedule work assignments
- Strong analytical and problem-solving skills
- Ellucian Banner considered an asset
- Experience within a post-secondary institution considered an asset.
Application Details
Apply for this opportunity online using our online application system through Career Beacon. Click on Apply Now and complete all required information fields. Qualified candidates should submit the following with their application:
- Resume
- Cover Letter
- Three Professional References
Late applications may not receive consideration. We appreciate all applications and note that only candidates selected for an interview will be contacted. No telephone calls please.
At Saint Marys University equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect we encourage all qualified candidates to apply; however preference will be given to applicants who self-identify as Black/African Nova Scotians Indigenous peoples racialized persons/visible minorities persons with disabilities and women. If you require accommodations during the recruitment process please contact Talent Acquisition at emailprotected.
A little bit about us
Saint Marys University
Saint Marys University is one of Canadas top primarily undergraduate universities known for its international collaborations leadership in entrepreneurship and research that benefits local and global communities. Our programs in Arts Science Graduate Studies and the Sobey School of Business are among Canadas best and feature professors who are committed to the success of their students. Saint Marys provides our more than 6400 students with a place that fosters possibility excellent research opportunities and distinguished graduate and professional programs combined with a caring community. Nestled in the heart of Halifax Nova Scotia on Canadas east coast Saint Marys University is marked by iconic buildings green spaces and fresh ocean air. The Saint Marys University community is committed to a prosperous future for the world-a World without limits.
Learn more about working at Saint Marys University here and follow us on LinkedIn Facebook Twitter and Instagram!
Employment Type
Full-Time
