EHS Administrative Assistant

At Vertiv were on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines from push notifications to generative AI. We design manufacture and service the products and solutions that keep the world connected. With $6.9 billion in revenue a strong customer base and global reach spanning nearly 70 countries we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.

We are now on the lookout for anEHS Administrative Assistant to join our dynamic team inMadrid!

Job Summary:

Administrative assistant/a with experience in CAE platform management.

Responsible for ensuring a fast and efficient documentation management throughout different online CAE platforms.

Manage all accesses to client sites according to both client and legal requirements.

Knowledge of occupational risk prevention.

What kind of work will you be doing

Coordination of accesses to client facilities with operations team.

Maintain all online CAE platforms documentation up-to-date.

Keep track of internal and external needs regarding documentation.

Keeping all the workers Health and Safety documentation updated.

Managing all the legal documents with the subcontractors and customers.

Representing the Company in the Safety Coordination Activities Customers.

Review of online CAE platforms and documents according to criteria established by clients.

Support external and internal customers and subcontractors.

Project status control: Start and end employees and companies involved. H&S Plans preparation.

Ensure proper EHS record keeping.

Provide full responsiveness to internal & external customer.

Attend the required trainings and meetings when held.

Inform of required trainings and platform document coordination changes.

What do we need from you

Degree in Health and Safety preferably with an Intermediate Degree a least.

Minimum experience of 6 months in the Coordination of Business Activities requested documentation.

Know-how of CAE platforms such us E-Coordina; Dokify; E-gestiona or Ctaima.

Languages: Spanish (mandatory) English B1 level (desirable).

Microsoft office. Excel advanced user.

Driving license.

Good Communication Skills.

We are looking for an organized methodical rigorous and resolute person.

The successful candidate will embrace Vertivs Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS: . . Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

Customer Focus

Operational Excellence

High-Performance Culture

Innovation

Financial Strength

OUR BEHAVIORS

Own It

Act With Urgency

Foster a Customer-First Mindset

Think Big and Execute

Lead by Example

Drive Continuous Improvement

Learn and Seek Out Development

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring terms of employment mobility training compensation and occupational health without discrimination as to age race color religion creed sex pregnancy status (including childbirth breastfeeding or related medical conditions) marital status sexual orientation gender identity / expression (including transgender status or sexual stereotypes) genetic information citizenship status national origin protected veteran status political affiliation or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position you can request help by sending an email to If you are interested in applying or learning more about this role please visit the companys career page located on directly to this job ad and take the first step towards a career with Vertiv!