ITS Budget and Office Manager
ITS Budget and Office Manager
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$ 55000 - 63000
1 Vacancy
Job Description
Job Title
ITS Budget and Office ManagerAgency
Tarleton State UniversityDepartment
Information Technology ServicesProposed Minimum Salary
CommensurateJob Location
Stephenville TexasJob Type
StaffJob Description
Are you a strategic thinker with a passion for operational excellence and financial stewardship
Tarleton State University is seeking an experienced and highly organized Budget and Office Manager to support our Chief Information Officer and the dynamic Information Technology Services (ITS) team. This pivotal role blends finance administration human resources and communications serving as a trusted partner to leadership and a key driver of departmental success. If you thrive in a fast-paced environment where innovation meets purposeand youre ready to make an impact at the heart of a growing institutionthis is your opportunity to join the Texan family. Read the full job description benefits information and application instructions below!
The Innovative Technology Solutions (ITS) Budget and Office Manager under general supervision provides comprehensive administrative financial and operational support for the Chief Information Officer (CIO) and the Information Technology Services (ITS) department. The role is responsible for managing business functions supporting leadership initiatives overseeing budgets and personnel activities coordinating communications and events and ensuring policy compliance. The position also serves as a key liaison with internal and external stakeholders and may supervise staff. Serves as Campus Security Authority (CSA).
This position is based on the main Tarleton State University campus in Stephenville Texas. The standard work schedule is Monday through Friday 8:00 a.m. to 5:00 p.m. with occasional after-hours and weekend work as required to meet operational needs. Hybrid or flexible work arrangements may be considered in accordance with System Regulation 33.06.01 Flexible Work Arrangements subject to departmental requirements and supervisor approval.
Must have the ability to work remotely at the request of the university in times of inclement weather or other special circumstances.
Responsibilities
Financial and Budget Management (25%)
Implements and manages the ITS budget on behalf of the CIO and leadership team.
Prepares and maintains departmental budget analyses and projections.
Develops annual budget documents and assists in preparing the Annual Operating Budget.
Submits purchase requests pays invoices manages chargebacks and reconciles accounts.
Serves as an approver and back-up signer of vouchers and requisitions.
Reviews and approves account reconciliations and assigns costs to appropriate accounts and projects.
Monitors and controls expenditures within budget guidelines and manages annual fiscal year closing activities.
Manages capital equipment purchasing cash handling and resource allocation reporting.
Resolves financial and operational issues and interprets university/system policies and regulations.
Serves as liaison with financial payroll and HR departments.
Administrative and Executive Support (25%)
Provides direct support to the CIO for daily activities initiatives and strategic projects.
Minimizes administrative burdens for the CIO by managing schedules communications and expense reports.
Coordinates and evaluates departmental policies procedures priorities and compliance standards.
Serves as office manager and resource for business-related needs proposing and implementing solutions.
Manages maintenance of business files and performs program analyses and special investigations.
Personnel and Human Resources Coordination (20%)
Coordinates recruitment efforts including creating positions updating job descriptions job requisitions and onboarding.
Serves as Recruiting Coordinator and communicates with HR and hiring managers to assess departmental needs.
Manages personnel activities prepares position analyses and employment offers and identifies training needs.
Participates in hiring and training of business staff and student workers may supervise staff and resolve staff conflicts.
Provides advice on administrative and personnel policies and ensures compliance with training and procedures.
Communications and Marketing (15%)
Manages the ITS website and ensures content is current relevant and properly formatted.
Coordinates mass electronic and printed communications and notifications.
Creates and manages social media content in alignment with departmental marketing strategies.
Serves as staff liaison to cabinet members deans department heads peers vendors and other external constituents.
Events Projects and Donor Activities (10%)
Independently manages ITS events all-hands meetings celebrations and special initiatives representing CIO and university values.
Coordinates donor gift and recognition activities and conducts customer satisfaction surveys.
Supports special projects and research studies as needed.
Other (5%)
Prepares and analyzes business reports including space allocation and resource utilization.
Performs other duties as assigned
Required Education and Experience
Bachelors Degree or equivalent combination of education and experience
Six (6) years of related experience
Knowledge Skills and Abilities
Knowledge of word processing spreadsheet database and presentation applications.
Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.
Ability to multitask and work cooperatively with others.
Interpersonal and communication skills.
Planning and organization skills.
Preferred Education and Experience
Bachelors degree in Finance Accounting Business Administration or a related field; Masters degree (e.g. MBA MPA or related) preferred.
35 years of progressive financial experience preferably within a higher education nonprofit or public sector environment.
Strong knowledge of budgeting financial planning and reporting processes in a complex organizational setting.
Experience working with fund accounting grants management and compliance with institutional and governmental financial regulations.
Proficiency with financial and enterprise resource planning (ERP) systems (e.g. Banner PeopleSoft Workday) and advanced Excel skills.
Demonstrated ability to analyze financial data prepare detailed reports and support strategic financial decision-making.
Excellent interpersonal communication and collaboration skills; ability to work effectively with academic and administrative stakeholders.
Salary
Commensurate with experience
Salary Range
The starting base annual salary is $53745 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. The anticipated hiring range is $55000-$63000 with the full salary range extending to $76321. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family the following benefits are also available to full time and qualifying part time employees:
Educational Benefits - employee perks that help enrich grow and foster career and professional development:
Employee Health Wellness and Financial Planning
Fully covered employee health insurance
Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees insurance coverages as of the 1stday of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.
Dental insurance
Vision insurance
Retirement and Insurance programs
Tarleton employees enjoy one of the greatest PTO packages in the area!
Paid sick leave
Holiday pay
Vacation
Longevity pay
Paid Birthday Leave Tarleton State University awards all leave-eligible employees paid time off for their birthday!
Other
Complimentary tickets to all Athletic and Performing Fine Arts events!
Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.
Employee Wellness Release Time
Staff Gym Membership Discount with Campus Recreation
and other Tarleton Discounts
Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.
Application Procedure:
During the application process applicants have one opportunity to enter the requested information upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via Submit action.
Employment applications must include:
Completed online application
Cover Letter / Letter of Interest addressing qualifications
Curriculum Vitae or Resume
At least 3 current professional references and their full contact information
Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. See resume is not an acceptable entry in the job application. Incomplete applications will not be considered.
All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
IC
Employment Type
Full-Time
