Administrative Assistant for Office in Munich

At F5 we strive to bring a better digital world to life. Our teams empower organizations across the globe to create secure and run applications that enhance how we experience our evolving digital world. We are passionate about cybersecurity from protecting consumers from fraud to enabling companies to focus on innovation.

Everything we do centers around people. That means we obsess over how to make the lives of our customers and their customers better. And it means we prioritize a diverse F5 community where each individual can thrive.

We value our employees and act in a team-oriented and innovative manner. We emphasize diversity and think globally. Reliability trustworthiness and openness are important to us as well as a high level of integrity.

Overview:
This position is an all-rounder role that is entrusted with independent tasks handling and projects within its competencies. You will take responsibility for a wide and interesting range of tasks in an international company and you will support the Regional Sales Vice President with administrative and organizational tasks as well as manage our Munich office.

Your Tasks:

• Manage the reception including the central telephone for the Munich office
• Support our Regional Sales Vice President with administrative and operational tasks (travel expense management travel management meeting minutes independent coordination and arrangement of visits from international guests organization of company events appointment coordination)
• Manage the marketing storage and ensure timely shipping of marketing items to event locations order management for marketing items in alignment with the marketing team
• Handle office management tasks: email management document maintenance (contracts orders telephone lists etc.) ordering and managing office supplies
• Be the first point of contact for our guests
• Planning and execution of organizational tasks for events seminars conferences and meetings
• Create cost statements
• Facility management and coordination of facility tasks with external service providers
• Take responsibility for all health and safety issues (first aid fire protection) in the office as well as reporting accidents
• Prepare meeting and office rooms and ensure a representative appearance manage room bookings
• Collaborate and align with various departments such as sales marketing finance and IT

Your Profile:

• You have excellent and verifiable skills in planning organization and administration
• You work very independently proactively and reliably
• Excellent written and verbal communication skills
• Very good German and English language skills
• Advanced knowledge of Word PowerPoint Excel Outlook Internet
• High service orientation & flexibility
• Team orientation
• Experience with safety regulations (first aid fire protection) is an advantage
• Very good skills in prioritizing many different tasks
• Proactivity solution orientation and very good skills in dealing with various parties (employees managers guests service providers)
• Existing first aid training or willingness to undergo training

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The Job Description is intended to be a general representation of the responsibilities and requirements of the job. However the description may not be all-inclusive and responsibilities and requirements are subject to change.

Please note that F5 only contacts candidates through F5 email address (ending with @) or auto email notification from Workday (ending with or @).

Equal Employment Opportunity

It is the policy of F5 to provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of race religion color national origin sex sexual orientation gender identity or expression age sensory physical or mental disability marital status veteran or military status genetic information or any other classification protected by applicable local state or federal laws. This policy applies to all aspects of employment including but not limited to hiring job assignment compensation promotion benefits training discipline and termination. F5 offers a variety of reasonable accommodations for candidates. Requesting an accommodation is completely voluntary. F5 will assess the need for accommodations in the application process separately from those that may be needed to perform the job. Request by contacting .