Payroll Specialist
Payroll Specialist
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Job Description
The Finance team led by the Acting Chief Financial Officer exists to support the strategic and financial aims of the Institute through the regular planning controlling and reporting of the financial operations including the Garvan Research Foundation (GRF) and Australian Bioresources (ABR).
The Payroll team embedded within the Finance team play a distinct and important role in supporting the financial aspects of Garvan. The Payroll function is responsible for monthly payruns for all of Garvan as well as fortnightly payment for casual employees and all associated queries. Garvan use ADP Payroll and Workday Financials systems.
Garvan is undertaking a transition from monthly to fortnightly payroll processing. This project is intended to go-live in late 2025.
THE OPPORTUNITY
The Payroll Specialist will be responsible for supporting the Payroll Manager in delivering accurate and timely payroll services while acting as the second-in-charge (2IC) for the payroll function. This role will also play a pivotal part in the pay frequency change project ensuring appropriate project planning and smooth implementation communication and alignment.
Salary: $.5% super salary packaging
Employment Type: Full time 6 month contract
SNAPSHOT OF BENEFITS
Generous salary packaging to save you income tax on your wages thereby boosting your monthly take home pay (max. $15900 general expenses $2650 meals/accom)
Ample opportunities for on-going training and development
Stimulating diverse and highly international research environment
Flexible work arrangements e.g. start / finish times
18 weeks paid parental leave for both parents including paid superannuation
A range of additional leave types to meet your personal needs including cultural leave conference leave community service and study leave
Discounted Health Insurance
Lifestyle discounts with our community partners
WHAT YOU WILL DO
Payroll Processing and Compliance
Daily payroll data integration from Workday to ADP
End-to-end payroll processing in an accurate and timely manner in line with agreed schedules and policies including preparing payroll reports
Perform payroll administration and maintain the payroll system with up to date employee records
PAYG and superannuation processing and reconciliations
Maintain Parental leave including Government Paid Parental leave payments
Respond to payroll questions and support the Payroll Manager in preparing reconciliations and reports to support queries
Monitor and maintain internal controls including keeping documentation up to date
Act as the 2IC to the Payroll Manager during periods of absence
Pay Frequency Change Project Support
Collaborate with the project team to plan and execute the transition to the new pay frequency.
Support analysis of project inputs including providing advice to the project team as subject matter expert of payroll processes and systems
Assist in the analysis of current pay cycles and identify potential risks and impacts on employees.
Support the development of communication materials to inform employees about the changes in pay frequency.
Conduct payroll testing to ensure the accuracy of new pay cycles and resolve any discrepancies.
Monitor project timelines and provide regular updates to the Payroll Manager and stakeholders.
Continuous Improvement & Compliance
Identify opportunities for process improvement within payroll operations and propose solutions to enhance efficiency and accuracy.
Stay up-to-date with relevant payroll legislation award changes and industry best practices.
Contribute to the development and maintenance of payroll procedures and documentation.
ABOUT YOU
The key skills and experience include:
Proven experience in end-to-end payroll processing ideally within a large or complex organisation.
Demonstrated experience as a 2IC or senior payroll officer with leadership or project support responsibilities.
Strong analytical skills with the ability to interpret and apply industrial agreements and payroll legislation.
Experience in Project Management
Excellent communication skills with experience in stakeholder engagement and change management.
Understanding of the not-for-profit sector including salary packaging arrangements would be considered advantageous
Exposure to Workday and ADP systems
Highly proficient computer skills
Ability to prioritise tasks and work to deadlines
Demonstrates proactive problem-solving by taking the lead in identifying areas for improvement and suggesting innovative solutions
Team player who Demonstrates strong collaboration skills by working effectively with colleagues across various departments to achieve common goals.
ABOUT GARVAN
Garvan Institute of Medical Research is an independent Medical Research Institute (MRI) in Sydney delivering scientific and clinical impact on a global basis and in partnership with organisations that share our vision. We are proud to be one of Australias largest and most highly regarded MRIs.
Our vision is global leadership in discoveries to impact and our enduring purpose is to impact human health by harnessing information encoded in our genome.
We seek to see our world-class discovery research achieve life-changing impacts not only for individual patients with rare diseases but for the many thousands affected by complex common disease.
Garvan promotes a diverse workplace and is committed to the principles of equity diversity inclusion and belonging. We are always looking for culture add not culture fit and are building diverse teams with great sets of complementary styles and skills to help deliver our important work effectively.
HOW TO APPLY
To apply for this position please submit your application with a CV and cover letter as one document stating why you are interested in this role. We are reviewing applications as they are received. If you think youre the right person for this role wed love to hear how your capabilities achievements and experience set you apart. Only applicants with full working rights in Australia are eligible to apply for this role.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
