Workplace Project Specialist

Job Title: Workplace Project Specialist

Career level - D3

Introduction to role:

Are you ready to make a positive impact on workplace environments As a Workplace Project Specialist at AstraZeneca youll play a crucial role in creating spaces that foster employee well-being collaboration and productivity. Youll support the Workplace Design Director in developing and managing workplace standards ensuring alignment with organizational goals and branding. From space planning to Vendor Management youll coordinate with stakeholders to deliver innovative solutions. Youll also lead on design process performance and data reporting supporting delivery and design teams across office and laboratory projects. Dive into a dynamic role where your expertise will help shape the future of workplace environments!

Accountabilities:

Workplace Data Management and Customer Liaison:

• Development of the workplace design data processes and associated reporting including workplace performance data (Ratios Space Performance and Categorisation)
• Maintenance and upkeep of design standard documentation and the Workplace Playbook
• SRM for Workplace suppliers including 3rd party Designers/Architects Furniture Manufacturers and Dealers.
• Maintaining project documentation/filing structure and ensuring key design metrics and outputs are recorded and shared accordingly
• Co-ordination and issuance of documentation surveys meeting invites and outputs from the Vision and Discovery phase of workplace delivery
• Uploading key design stage outputs to the GERE hub (V&D Concept Detailed/Construction) and as built
• Supporting the local site teams (inc facilities teams) on the operational requirements post project delivery (in co-ordination with the Design Director)
• Maintaining an enquiry and activity/project log so that the Design Director and Project Portfolio Director can respond accordingly to new projects.
• Communicating the capability and value of the AstraZeneca iWork Strategy
• Support the Design and Project Portfolio Directors to provide structured reporting from project data
• Working with the wider team capital projects team to build reports and analytics linking in with SharePoint Power BI and other BI technology for reporting.
• Lead on the interaction with active projects for data collection as per agreed requirements
• Manage deliverables; on time and to specification working with sites to clarify expectations and needs.
• Deputise for the Design Director as required for Workplace Project delivery
• Represent the Capital Projects- Office and Laboratory team in stakeholder meetings as required

Workplace Expertise:

• Develop in-depth understanding of Workplace Project Delivery
• Familiarity with standard design processes and required documentation to support project delivery
• Work with wider team to shape and drive development of the Workplace Playbook and client support material
• Keep up to date with latest advancements for delivering workplace capital projects

Relationship Management:

• Develop & maintain relationships with key stakeholders
• Develop & maintain relationships across Workplace groups (Facilities Finance Real Estate Global Engineering and IT)
• Provide support and training on Workplace Project Delivery process to the business as needed.

Essential Skills/Experience:

• Must be fluent in English
• Excellent PC/IT skills
• Excellent working knowledge of Microsoft Office Products especially Teams Word Powerpoint and Excel
• Excellent understanding of database management and structures
• Experience on common design software such as CAD REVIT Adobe Indesign.
• Knowledge of Capital Project delivery Processes
• Good working understanding of Microsoft SharePoint

Competencies:

• Strong communication skills
• Managing self and relationships with others
• Excellent organisational skills required
• Self-motivation and commitment to deadlines
• Accuracy and attention to detail
• Team working and co-operation including dispersed/virtual teams.
• Analytical thinking and judgement.
• Ability to prioritise workload and juggle multiple tasks
• Ability to use independent judgement when necessary and be assertive within parameters of the role

Desirable Skills/Experience:

• Experience working within a Capital Project delivery organisation and in delivering Office and/or Scientific Laboratory workplaces
• Experience working within complex matrix organisations where end consumers often have differing/conflicting needs
• Appreciation of building codes regulations and sustainability principles at a global level.

Qualifications:

• Design and/or Project Management Qualifications not essential although may be an advantage.

When we put unexpected teams in the same room we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect work at pace and challenge perceptions. Thats why we work on average a minimum of three days per week from the office. But that doesnt mean were not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

At AstraZeneca youll be part of a team driven by innovation in innovative science Lean ways of working and fast-changing digital technologies. Our commitment to delivering accelerated growth pushes us to evolve how we work ensuring sustainable practices are at the heart of everything we do. With opportunities for global careers youll be supported by a community that values curiosity problem-solving and personal dedication. Here you can make a real difference in peoples lives while advancing your career in an inclusive environment.

Ready to take on this exciting challenge Apply now to join our team!

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds with as wide a range of perspectives as possible and harnessing industry-leading skills. We believe that the more inclusive we are the better our work will be. We welcome and consider applications to join our team from all qualified candidates regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment) as well as work authorization and employment eligibility verification requirements.