Executive Assistant to the CEO

Location: 8525 Jefferson St. NE Albuquerque NM (on-site)

Full-Time: Exempt 40 or more hours per week

Pay: $80000 - $100000

Schedule: MondayFriday 8:30 a.m. 5 p.m.

Benefits: Paid time off sick leave and holidays; 401(k) plus company match; health and disability benefits; gym discounts; and more!

Are you the kind of person who makes things happen calmly confidently and with precision Were looking for an Executive Assistant to the CEO who brings order to complexity thinks three steps ahead and takes pride in getting the details right. This is a hands-on high-trust role at the heart of Dions perfect for someone who values service enjoys variety and believes work can (and should) be enjoyable.

As the Executive Assistant to the CEO youll be a vital partner in supporting our CEOs mission to lead inspire and drive Dions and Tulas forward. Youll play a key role in ensuring the CEOs time is effectively managed allowing them to focus on strategic initiatives and relationship building. This is an opportunity to join a supportive collaborative team where your contributions will make a meaningful impact every day.

What youll do:

• Calendar Management: Oversee the CEOs calendar including scheduling and coordinating meetings events and personal appointments. Troubleshoot conflicts and ensure effective time management.
• Meeting Preparation and Support: Arrange on-site meetings prepare agendas distribute required documents and coordinate follow-up actions. Take accurate meeting notes as needed.
• Email and Call Management: Manage daily email and phone communications sort messages respond as appropriate and flag critical issues for the CEOs attention.
• Correspondence and Relationship Management: Coordinate visits and thank-you notes to celebrate and recognize employees.
• Travel Coordination: Arrange all aspects of travel including accommodations transportation and meals.
• Board Support: Collaborate with directors to prepare materials for quarterly Board meetings maintain accurate meeting notes and coordinate off-cycle meetings as needed.
• Document Preparation: Draft presentations and public remarks to be delivered by the CEO ensuring clarity and alignment with organizational messaging.
• Expense and Financial Coordination: Manage the CEOs expense reports track dues and subscriptions and coordinate with the CFO to distribute financial documents.
• Event Coordination: Assist in planning company-wide meetings industry gatherings and events hosted by the CEO.
• Project Management: Conduct research analyze information and prepare concise summaries for the CEO. Assist with ad hoc projects as assigned.
• Process Improvement: Continuously seek ways to improve the efficiency and effectiveness of the CEOs administrative processes.

What youll need:

• A minimum of three years experience as an executive assistant supporting C-level executives.
• Advanced proficiency in Microsoft Office suite.
• Exceptional verbal and written communication skills.
• Ability to work a flexible schedule as needed.
• Commissioned as a notary is a plus.
• Strong attention to detail and organizational skills.
• Integrity discretion and a commitment to professional excellence.

What youll get:

• Competitive pay ranging from $80000 - $100000
• Paid time off sick leave and holidays
• 401(k) with generous company match
• Health dental and vision insurance
• Company-paid disability and life insurance
• 50% off gym membership at Defined Fitness or Sports & Wellness