Executive Assistant, Infrastructure Investments
Executive Assistant, Infrastructure Investments
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
We are currently recruiting for a fulltime Executive Assistant to join the Infrastructure Investments department in Toronto. The Executive Assistant will be responsible for providing daytoday administrative support for teams based in both Toronto and New York. Key responsibilities include managing travel calendars meetings expenses events support for presentations correspondence and departmental initiatives.
Team Description
CPP Investments Infrastructure division directly invests in largescale assets that provide defensive longterm returns substantial inflation protection and possess minimal substitution risks. The division typically targets investments in regulated utilities transportation telecommunication datacenters and energy sectors with an equity investment size from $500 million up to several billion dollars. The division completed its first active investment in 2006 currently possesses more than 30 direct investments valued at approximately $60 billion and employs over 50 professionals across 6 global offices.
Position Requirements:
- Provides general administrative support to the Managing Director(s) and to the wider team. Remote support will be required for team members based in New York
- Proactively coordinates multiple calendars including scheduling internal and external meetings room bookings and calls and works with global CPP Investments departments/offices to coordinate logistics.
- Organizes and coordinates team events including offsite meetings.
- Ensures team members are prepared for meetings and carryforward action items.
- Performs expense reporting and coordinates approval and processing of invoices.
- Assists in the creation of high quality onbrand communications reports and presentations.
- Provides support and assists with departmental and team offsites and social events.
- Coordinates and books travel arrangements including flights hotels and visa requirements as needed.
- Handles highly confidential material/matters relating to the department and organization with utmost discretion.
- Coordinates and performs critical internal processes for the team.
- Works closely with other Executive Assistants and teams to increase efficiency and provide overall departmental support.
Qualifications :
- College diploma or bachelors degree.
- 6 years administrative support experience in a fastpaced professional environment.
- Experience providing support to multiple professionals and managing competing priorities. Previous experience supporting remote teams based in the US would be an asset.
- Prior experience in the financial services or related industry is an asset.
- Strong communication skills both written and verbal in English.
- Experience with complex calendar coordination booking highprofile meetings and events scheduling travel and performing the expense reimbursement process.
- Working knowledge of MS Office (Word Excel PowerPoint Outlook Calendar) and comfort and interest in learning new applications.
- Team player eager to learn adaptable calm under pressure and professional.
- Able and willing to work flexible hours as required.
- Proven attention to accuracy and detail highly organized with the ability to prioritize and multitask.
- Proven ability to work independently as well as to perform effectively in a teamoriented and openconcept environment.
- Interest in the investment industry is considered an asset.
Additional Information :
Visit our LinkedIn Career Page or Follow us on LinkedIn. #LIASM1 #LIOnsite
At CPP Investments we are committed to diversity and equitable access to employment opportunities based on ability.
We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.
Our Commitment to Inclusion and Diversity:
In addition to being dedicated to building a workforce that reflects diverse talent we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials accessible meeting rooms etc.) please let us know and we will work with you to meet your needs.
Disclaimer:
CPP Investments does not accept resumes from employment placement agencies headhunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other website job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or website will be considered unsolicited and will not be considered. CPP Investments will not pay any referral placement or other fee for the supply of such unsolicited resumes or information.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
