HRIS Specialist
HRIS Specialist
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1 Vacancy
Job Description
Position Summary
Reporting to the Director of Human Resources Information Systems (HRIS) the HRIS Specialist completes a variety of HR related transactions runs and distributes reports and serves as the point person for employee file related questions.
Duties of an HRIS Specialist may include the following but are not limited to:
Transaction Processing: Processes a variety of employment transactions in the HRIS including but not limited to promotions advancements separations returns to former roles FTE changes supervisor changes leaves cancellation of appointments changes in base salary shift differentials and any other HRrelated transactions
Transaction Corrections: Audits HRIS data and transactions for HR and State Payroll to ensure accuracy completeness and appropriate system updates. Researches and resolves errors and inaccuracies which include but arent limited to:leaves of absence transactions salary transactions hire dates rehire dates transfers promotions and preemployment data. Ensures data in the Stony Brook HRIS matches data in NYSTEP and other systems.
HRIS Uploads: Prepares and processes various batch transactions in the HRIS and other systems.
Correspondence: Prepares and sends correspondence associated with HRIS transactions HR compliance delinquencies Labor Relations Parking changes etc.
Report Running: Runs programmed reports and queries which include but arent limited to NDNQI reports Employee Health Annual Physical Reports.
Employee Data Requests: Retrieves employee data from the HRIS and responds to data requests in a timely manner and in accordance with established policies and procedures.
I9 Compliance: Tracks work authorization expiration dates throughout the month and sends prescribed reminder letters to employees and Employee Relations.
HRIS &NYSTEP: Serves as the main point of contact to create and edit nonemployee records and for duplicate records team. Reconciles and corrects transactions on Civil Service discrepancy reports. Enters transactions in NYSTEP for Workers Comp. Processes HRIS access requests in Jira and manages the workflow with the IT team.
Required Qualifications:
- Bachelors degree
- At least 3 years of experience in data auditing transaction processing report generation or related administrative tasks involving technical systems or processes
- Advanced skills in MS Excel including formula writing vlookups and pivot tables
- Advanced Microsoft Word skills including mail merges and email merges
- Proficient with Microsoft Outlook
- Strong attention to detail. Ability to work with confidential data. Ability to work in a fast complex environment. Exceptional interpersonal and customer service skills Ability to work independently
Preferred Qualifications:
- Prior experience with Oracle
- Peoplesoft SharePoint NYSTEP
- Adobe editor Electronic Document Management System
Special Notes: Resume/CV should be included with the online application.
Posting Overview: This position will remain posted until filled or for a maximum of 90 initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration applications must be received before the initial review date (which is within two weeks of the posting date).If within the initial review no candidate was selected to fill the position posted additional applications will be considered for the posted position; however the posting will close once a finalist is identified and at minimal two weeks after the initial posting date. Please note that if no candidate were identified and hired within 90 days from initial posting the posting would close for review and possibly reposted at a later date.
Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus including parking lots and outdoor areas on the premises.All Hospital positions maybe subject to changes in pass days and shifts as necessary.This position may require the wearing of respiratory protection which may prohibit the wearing of facial hair.This function/position maybe designated as essential. This means that when the Hospital is faced with an institutional emergency employees in such positions may be required to remain at their work location or to report to work to protect recover and continue operations at Stony Brook Medicine Stony Brook University Hospital and related facilities.
Prior to start date the selected candidate must meet the following requirements:
- Successfully complete preemployment physical examination and obtain medical clearance from Stony Brook Medicines Employee Health Services*
- Complete electronic reference check with a minimum of three (3) professional references.
- Successfully complete a 4 panel drug screen*
- Meet Regulatory Requirements for pre employment screenings.Provide a copy of any required New York State license(s)/certificate(s).
Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. *The hiring department will be responsible for any fee incurred for the examination.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and workingenvironment. All qualified applicants will receive consideration for employment without regard to race color national origin religion sex pregnancy familial status sexual orientation gender identity or expression age disability genetic information veteran status and all other protected classes under federal or state laws.
If you need a disabilityrelated accommodation please call the University Office of Equity and Access at (631)6326280.In accordance with the Title II Crime Awareness and Security Actacopy of our crime statistics can be viewedhere.
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Stony Brook University Hospital consistent with our shared core values and our intent to achieve excellence remains dedicated to supporting healthier and more resilient communities both locally and globally.
Location pay for UUP CSEA & PEF fulltime positions ($3400)
Required Experience:
Unclear Seniority
Employment Type
Full-Time
