Management Services and Finance Officer
Management Services and Finance Officer
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Job Description
DEADLINE FOR APPLICATIONS
5 June 202523:59GMT02:00 Eastern European Time (Kiev)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.
ABOUT WFP
The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.
At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.
WHY JOIN WFP
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive diverse and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
Reporting to the Head of Field Office and under the technical direction of the Head of Finance and Head of Administration he/she will be responsible for the:
1. Manage the existing back office resources in the Dnipro Field Office area of responsibility (e.g. Finance & Administration WFP facilities common premises ICT etc.) including coordination with Country Office technical units and estimate new requirements aiming at efficiency cost effectiveness and timeliness of operations and services.
2. Oversee the management of facilities in Kharkiv and Kropyvnytskyi Satellite office and ensure internal controls compliance in all areas of Management Services activities.
3. Facilitate the compliance of the services provided (e.g. WFP facilities management etc.) with the corporate Occupational Safety and Health Policy and contribute to the provision of recommendations to the management on improvements/changes.
4. Coordinate with other teams to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team.
5. Provision of inputs to the country office administrative business processes mapping and implementation of the internal standard operating procedures (SOPs) and other services under their supervision.
6. Oversee the preparation of the Purchase Orders (POs) and other documents for travel activities and others as requested by the supervisor.
7. Contribute to and implement WFP country plans including administrative and financial processes aligned with WFP CO strategies and policies to facilitate efficient and effective administration service.
8. Develop annual plans and contribute to longerterm strategies and improvements to policies systems and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies standards regulations and processes.
9. Oversee the procurement processes including preparation of RFQs ITBs or RFPs documents receipt of quotations bids or proposals and their preliminary evaluation.
10. Oversee the management of leases and MOUs for facilities and common premises.
11. Administrative support to conferences workshops and retreats.
12. Lead on processing and management of invoices and payments related to facilities common premises maintenance works etc.
13. Lead on the preparation of the budget and provision of information for audit.
14. Oversee tracking and collating data to support others to improve policies systems and procedures to minimise financial risks improve the efficiency and effectiveness of operations and ensure services are aligned with business objectives.
15. Support the report on key data for financial status and outcomes of projects in accordance with corporate governance requirements ensuring accuracy deadlines and accounting processes are complied with in close coordination with the Finance team based in Kyiv.
16. Monitor budgets and carry out forecasting for new and ongoing projects according to established corporate procedures and requirements.
17. Oversee bank reconciliations disbursements clearance of receivables overall cash management and monthly financial closures on a regular basis in accordance with corporate requirements.
18. Build and strengthen the capacity of staff in the unit providing training and daily interaction for efficient and effective delivery of Management Services activities.
19. Others as required
SPECIFIC QUALIFICATIONS & EXPERIENCE REQUIRED:
Education: Advanced University degree in Finance Business Administration Accounting or related fields or First University degree in the same subject(s) with additional years of related work experience plus membership in an internationally recognized professional accountancy body such as the Association of Chartered Certified Accountants (ACCA) Institute of Certified Public Accounts (ICPA) or equivalent.
Knowledge & Skills:
Experience:
Experience in administration and finance
Has experience in leading a team
Has experience managing financial transactions. Budgeting planning and implementation management preferably managing backoffice services
Has experience in emergencies operations
Full computer literacy on Windows and MS Office is mandatory.
Knowledge of an ERP system (SAP or equivalent) is an advantage
Six or more years of postgraduate professional experience relevant to the assignment with a focus on general administrative work.
Minimum of two years at a managerial level (team supervision)
Exposure to the international environment complex operations and hardship environments
Languages: Fluency (level C) in the English language and knowledge of the official national language of Ukraine is an advantage
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:
NO FEE DISCLAIMER
The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).
Once your profile is completed please apply and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future time
Please contact us at in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
