Executive Assistant
Executive Assistant
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Job Description
Executive Assistant to Founder
Location: LATAM South Africa
Salary: $1500/month
Hours: Monday Friday 9 AM 5 PM ET
PTO: 10 days December holiday break
About the Company
Founded in 2016 our company began as a content production agency and evolved into a multifaceted business.
About the Role
We re seeking a proactive adaptable and solutionsoriented Executive Assistant to support the founder Luis across all aspects of the business. This is a fastpaced evolving environment that demands strong initiative attention to detail and an entrepreneurial mindset.
You ll be working across three business verticals production agency podcast studio and online community managing projects improving systems and serving as a reliable right hand to Luis.
Key Responsibilities
- Daily project & production management 2 3 hours/day)
- Email inbox management responding flagging organizing and integrating into the CRM
- CRM pipeline and workflow updates in Go High Level
- Community management on the Circle platform
- Administrative support: scheduling meeting notes daily checkins and endofday reports
- Process creation & optimization to streamline operations
- Liaising with creative & production teams (especially Luis s brother)
Ideal Candidate Profile
- 2 4 years of experience as an EA VA or Project Manager (preferably in a startup or creative environment)
- Highly organized and naturally proactive able to anticipate needs
- Techsavvy: Must be proficient with Notion (nonnegotiable) Go High Level Slack ActiveCampaign Loom and Circle
- Excellent written and verbal communication skills
- Comfortable with a fastpaced evolving environment
- Brings a startup mentality : resourceful creative and always learning
- Female candidates are strongly preferred most of the production team is female and client finds that dynamic works best for communication
Work Environment & Culture
- Fully remote team with a physical studio presence in Florida
- Morning checkins 9 AM ET) and endofday wrapups 5 6 PM)
- Weekly production schedules and multiple overlapping projects
- Passionate about entrepreneurship podcasts and football
Employment Type
Full Time
